Assistant Director, Accounts Payable
4 weeks ago
Accounting Operations
· Manages and ensures the effective, efficient, and timely processing of expense claims, supplier invoices, cheque requisitions and other non-salary related payment instructions within organization policies, compliance with accounting controls and where applicable with those of external agencies, ensuring to avoid penalties. Including:
o Oversees weekly payment processing for multiple payment methods, including but not limited to EFT, wire payments, cheques, VISA and foreign currency, including audit of large dollar transactions.
o Oversees the stop payment process, including cancelling and reissuing of cheques.
o Follows up with vendors where outstanding payment of invoices cannot be resolved by A/P staff.
· Effectively manage and maintain relations and communications with outside agencies and vendors.
· Participates in working groups and committees.
Year-end Reporting
· Supports the interim and year-end audit of the consolidated financial statements of the Organization. Works collaboratively with financial services staff and the external auditors regarding preparation of supporting documents, responding to audit queries, and preparing account reconciliations and variance analysis as requested related to accounts payable.
· Prepare process and procedure narratives.
Electronic Systems and Processing
· Effectively managing and implementing the components of the organization’s centralized payment and reporting processes with ongoing evaluation to recommend improvements including system changes and development of forms, processes, and procedures.
· Working closely with the Financial Systems Analyst, effectively manages and maintains electronic employee reimbursement system with ongoing maintenance and training as required.
· Manages user access and security of on-line banking platform for daily operations.
· Maintains oversight and coordination of critical electronic file transmissions for payment transactions to ensure successful delivery.
· Recommends changes and updates to the Accounts Payable related section of the Financial Services website.
· Implements new processes and requirements (i.e. HST changes, new electronic interfaces) as an ongoing task and the Assistant Director will be the functional lead on testing, training, and promoting new systems functionality
Education Required:
· Honour’s University degree in Finance, Business, Accounting, Economics, or a related field.
· CPA designation preferred.
Experience/Qualifications Required:
· Minimum of five (5) years of recent, relevant financial and accounting experience, preferably within a university environment including audit experience.
· Three (3) years of leadership or supervision experience, including oversight of accounts payable staff in a unionized environment preferred.
· Experience using decentralized computerized financial systems (preferably Colleague) integrated with third party vendors (i.e. expense management tools).
· Sound working knowledge of the application of Harmonized Sales Taxes in Canada.
· Proficient in MS Office suite of products, with advanced Excel financial and statistical functions.
· Exceptional time management and organizational skills; able to prioritize multiple, conflicting deadlines and attention to detail.
· Self-motivated, able to work independently or with a team.
· Effective verbal and written communication skills; commitment to customer service and building relationships with diverse stakeholders.
· Strong analytical skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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