Procurement Specialist

3 weeks ago

Halifax Regional Municipality, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at

SUMMARY

The Procurement Specialist is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives. Key activities include but are not limited to CBG client interviews, financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.

KEY DUTIES & RESPONSIBILITIES

Strategic Planning & Delivery

Engages stakeholders to understand business requirements Develops and recommends strategic plans for Manager review Implements strategic plans

Sourcing Strategy

Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients.  Assist with the implementation of the sourcing strategy

Opportunities Assessment & Implementation

Identify cost improvement opportunities for assessment. Achieves improvements in operational efficiencies and cost savings as a result

Competitive Bids

Support the execution of end-to-end competitive bid process for strategic plans

Supplier Relationship Management

Develops and maintains effective relationships with suppliers

Supplier Contractual Agreements

Develops, implements, amends and monitors supplier contractual agreements

Strategic Sourcing Best Practices & Industry Trends

Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends Provides category and strategic sourcing subject matter expertise

Vendor Qualification & Set-Up Process

Reviews and approves vendor set up requests and vendor information changes Perform Anti-Bribery and Corruption due diligence

Purchase Order Administration

Reviews requests and process purchase orders Prepare, send and file Purchase Orders on a daily basis meeting established quality standards. Responsible for daily maintenance of existing Purchase Orders.

Support

Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements Ensure adherence to Company Policies, Processes and Work Instructions Support Procurement team members as required

Other

Other duties and special projects as assigned

KNOWLEDGE & SKILLS

University graduation or professional certification 5-10 years of relevant work experience Knowledge of strategic sourcing requirements and practices. Maintains current knowledge Ability to manage multiple projects simultaneously Ability to assist in the development and execution of supplier contract agreements Advanced analytical and problem solving skills Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases Ability to build and manage relationships with various stakeholders Has working knowledge and experience in own discipline Continues to build knowledge of the organization, processes and customers Performs a range of mainly straightforward assignments Uses prescribed guidelines or policies to analyze and resolve problems Receives a moderate level of guidance and direction Emotionally intelligent High degree of business ethics and accountability High degree of client service orientation Integrity Positive attitude Possesses a team spirit and strong collaboration Exceptional interpersonal skills Tenacity to overcome challenges to deliver on commitments Intermediate Microsoft Office skills (Word, Excel, PowerPoint) Good English communication skills both verbal and written Facilities Management/ Property Management experience, an asset French language proficiency, an asset

Licenses and/or Professional Accreditation

Partial completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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#LI-Hybrid 

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