Field Operations Manager

3 months ago

Kitchener, Canada Intellijoint Surgical Full time

The Position

 

As part of the Operations team, the Field Operations Manager is responsible for the effective, compliant and accurate management of Intellijoint Surgical’s medical devices and inventory. The Field Operations Manager reports directly to the Director of Operations and works cross-functionally with Finance, Sales, Customer Support and Quality Assurance & Regulatory Affairs. This role will develop and/or use existing procedures and processes to drive concrete insights to results, analyzing product turnover to determine optimal stock rotation to reduce losses and maximize ROI.

As a snapshot, we are looking for someone who is: 

Experienced in equipment optimization within a regulated industry 

Knowledgeable on the sales and inventory process within Medical Device 

A relationship-builder that quickly establishes rapport with inventory control departments in customer accounts 

Detail-oriented, with experience in conducting audits and implementing compliance controls 

Main Duties: 

Field Inventory Strategy and Optimization 

Develops, implements and oversees field operations standards, procedures, objectives, goals and strategies 

Analyzes field operations and confirms optimal use of resources, equipment and standards 

Gather account insights by partnering with Sales Representatives, Customers and Hospitals. 

Analyze and implement strategies to drive efficient levels of inventory, and reduce the risk of expiry replacement

Implement loaner utilization and optimization plan 

Maintain a dashboard, and other reporting solutions, to illustrate and monitor sales metrics, customer data and satisfaction, and operational metrics. 

Accountable to track and adhere to inventory budgets, and seek cost-saving opportunities in collaboration with Finance 

Field Audits and Compliance

Responsible for tracking and counting assets to and from Hospitals, Surgical Centers, Trunk Stock, and Field Loaner and Distribution Center; including tracking movements of inventory and cycle counting inventory per geographical region 

Completes field inspections ensuring compliance with customer requirements, regulations, and company policies, procedures and controls. 

Responsible for the control of inventory covered by consignment agreements and inventory policies ensuring compliance, effective utilization and tracking of company assets. 

Adhere to quality requirements, including but not limited to, requirements for traceability of product, customer complaints and notification to internal Quality Assurance & Regulatory Affairs team. 

Partner with Finance to establish annual audit risk assessment and implementation strategy. 

Conduct and schedule inventory audits with the support of the Sales Team. 

Reconcile results of annual field counts and collaborate with Sales, Finance, Customer Service and Operations to resolve discrepancies, and issues related to lost, damaged or expired inventory. 

Other Consignment Activities

Provide recommendations on the adequate mix of consigned products at each account and drive and implement the optimization of underutilized consignment assets.

Identify return opportunities with the Sales Team and own the overall process including generation of required documentation. 


What Does Success Look Like in this Role? 

Establish a collaborative partnership with the Finance, Customer and Sales Teams 

Field inventory is accurate, including expiry management

Inventory movements are tracked as they happen and there is accurate visibility in Intellijoint Systems 

Equipment is optimized, Capital expenditures are adhered to and tracked 

Opportunities for cost reductions are identified and actioned 

Skills and Experience to Enable Success: 

5+ years of experience in a similar position, or progressive experience in positions that have developed skills and abilities that are transferable to the role 

Education applicable to the role, including but not limited to, Operations, Inventory, Sales and the like. 

Experience with medical devices, and understanding of the nuance to inventory in a regulated environment 

Experience in Sales is an asset; the role requires understanding of the sales process and how customer accounts in the field are maintained, supported and won. 

Understanding of and ability to manage multiple field-based inventory channels (long-and short-term consignment, loaners, and trunk stock) and associated processes

Strong analytical aptitude with the proven ability to analyze and interpret data. 

Experience identifying and implementing process improvements that focus on equipment optimization, auditing and compliance. 

Strong communication and inter-personal skills with extreme attention to detail 

Effective organizational skills with the ability to prioritize and meet timelines 

Continuous improvement mentality, shares ideas and embraces change 

 

Travel and Onsite Requirements: 

Travels to onsite locations in the US to conduct audits, in person meetings and review operational performance. 

Travel approximately once a month to the US; with frequency decreasing through established connections and processes. 

Travel to the US will have increased frequency during the first 3-months of the role during onboarding. 

 

Physical Job Requirements: 

The physical demands described are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Frequent 2-handed lifting of up to 40 lbs. from floor to chair/table and from one surface to another at approximately the same level. 

Sitting, standing and/or walking for up to eight plus hours per day. 

Has access to a vehicle and must have a valid driver's license and active vehicle insurance policy. 

Why Join Us? 

It is unrealistic for us to believe we will find someone who fits this position 100% 

Be passionate about growth, personally and professionally and know that we will support you along the way. 

Work hard each-and-every day knowing that you will be rewarded for that hard work. 

Work on innovative products that can improve surgical outcomes and enhance patient’s quality of life 

Work alongside a highly talented and driven group of team members and colleagues’ organization wide 

Work in an environment with high transparency and collaboration along with lots of fun and social activities 

Be ok with change and share in our excitement as we scale

Flexibility so that you can do your best both at work and outside of it 

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