Sr. IT Procurement Specialist

6 months ago

Vaughan, Canada 407 ETR Full time

Position Summary:

The role of the Sr. IT Procurement Specialist is to support, manage, and administer contracts for departmental spending on services and products throughout the organization. The successful candidate will assist in developing and implementing strategies, policies and procedures for the procurement function, consistent with corporate requirements, while addressing departmental needs.

Ultimately this role is required to support the Procurement Manager to address vendor and solution selections and contract negotiations to expedite projects and free up departmental resources to focus on their respective areas of responsibility.

Position Responsibility:

Support the Procurement Manager on various initiatives, including the development of supply chain metrics; continuous evaluation of spend across the organization to obtain optimum value for money; managing the procurement life cycle to ensure it is efficient and adhering to best practices; performing data gathering and analysis related to procurement policies, processes, and tools; assisting in establishing vendors of record and performance.Create and manage a contractor / contingent worker database identifying all information regarding the contracts/agreements.Interface with internal customers to understand and support IT’s requirements for products and services.Monitor and review of current and existing contracts to proactively identify contract expirations, coordinate with appropriate stakeholder(s) to determine contract renewal disposition.Using consultative and change management skills, work with finance and budget owners to meet budget/savings goals by capitalizing on supplier opportunities and/or alternative ways of filling needs.Negotiate cost saving and cost avoidance opportunities that will substantially reduce overall annualized costs of purchased goods and services.Partner internally with stakeholders to lead the development of requirements to solve specific IT related needs, then own and drive to closure the sourcing process for all sole source, RFI, RFP and RFQ services.Identify and recommend continuous procurement process improvements to achieve improved services, cost reductions, and supplier performance and Service Level Agreement (SLA).Manage and update daily, monthly, and quarterly spend and vendor report to find potential cost savings opportunities, identify trends and outliers, and communicate potential findings and recommendations.Develop, track, and maintain the Supply Chain analytics and spend categories using visualization tools such as PowerBI, Tableau, etc. to create procurement specific dashboards, reports, and metrics. We have a standard language for ‘about company’ and a link that gets posted with all job descriptions on our career website.Collaborate with the Procurement Manager develop and implement a Supplier Performance Management System including the development of score carding KPI’s measuring Performance to Commitment and reporting on Supplier Risk Management in terms of Security, Financial, Business Continuity & Pandemic Planning along with Supplier Sustainability. Administer and maintain procurement tracker, renewals tracker and information repositories for all procurement activities by creating monthly/quarterly status reports, cost savings, KPIs and cost-benefit analysis to management.Lead the development and administration of RFx requirements and coordinates the RFx process and evaluation process to ensure timely results and is upheld according to existing policies and procedures; promotes competition amongst suppliers for goods and services.Ensure that the agreed business objectives and quality standards are delivered on budget and are upheld according to existing policies and procedures.Actively promotes competition amongst suppliers for goods and services.Collaborate with the Legal team to ensure vendor contracts are successfully negotiated and address any concerns with contract terms, conditions, pricing, and license compliance to ensure quality service and risk exposure is at a minimal.Manage and ensure the business case and intake form process is completed to ensure the business goals and priorities align with the overall organizational objectives, budgets, and procurement strategies.Review of current and existing contracts to proactively identify contract expirations and coordinate with appropriate stakeholder(s) to determine contract renewal disposition. Prepare and facilitate the issuance and tracking of purchase orders as well as the creation of new suppliers into the financial system and accurate and timely payment of invoices.Build, develop and maintain strong relationships with internal business stakeholders and key suppliers/vendors.Protect and ensure vendor pricing and financial information is kept confidential.Ensure full compliance with the company’s Health, Safety & Environmental, Code of Integrity, and Professional Conduct policies.Other duties, tasks and projects as assigned.

Qualifications:

The ideal job candidate will have a university degree or college diploma in a related computer science, information technology field will be an asset. And a minimum of 5-7 years of demonstrated experience in Procurement/Strategic Sourcing for the IT category indirect procurement and capital purchases.Broad knowledge of IT products and service markets.CSCMP Certified Supply Chain Management Professional Designation or equivalent is an asset.We are looking for a candidate that possesses keen intellectual curiosity, strong business acumen, and is passionate about Procurement and Supply Chain.Strong data analytical skills with the ability to collect, organize, analyze, summarize, and disseminate significant amounts of information and key points for stakeholders with attention to detail and accuracy.Experience utilizing visual analytics platforms for data analytics and report creation to transform information into the appropriate visual graphs, charts, or map to help manage team and stakeholder understanding.Strong collaboration, communication, and presentation skills to translate findings and interact professionally in multiple formats with all levels of the organization as well as suppliers and others outside the organization.Demonstrates success in working effectively, both independently and as part of a team.Proven ability to work efficiently in a fast-paced, highly professional, and collaborative environment.Ability to manage multiple priorities and meet tight deadlines with minimal supervision.Experience in Microsoft (Excel, Word, and PowerPoint) tools for data manipulation, report creation and presentations.Knowledge and Experience implementing procurement tools to enhance overall operation.Experience with PeopleSoft 8.9 and ServiceNow is an asset.

About 407 ETR

Highway 407 ETR is an all-electronic open-access toll highway located in the Greater Toronto Area in Ontario, Canada. The highway spans 108 kilometres from Burlington in the west to Pickering in the east.

407 International Inc. is the sole shareholder of 407 ETR and is owned by:

Canada Pension Plan Investment Board (CPP Investments) through indirectly-owned subsidiaries (50.01%);Cintra Global S.E. which is a wholly-owned subsidiary of Ferrovial S.A. (43.23%); andAtkinsRéalis, formally known as SNC-Lavalin (6.76%).

Learn more at .

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