Accounts Payable "A"

Found in: Talent CA C2 - 1 week ago


Cornwall, Canada City of Cornwall Full time

Part of Financial Services, the Accounts Payable team plays a pivotal role in helping the City of Cornwall meet its payment commitments. This 12-month contract position is for 35 hours / week, full-time, Monday to Friday, from 8:30 am to 4:30 pm (1 hour unpaid lunch).

Reporting to the Finance Manager/Deputy Treasurer, the Accounts Payable team processes approximately 23,000 payments per year that include supplier invoices, employee expense claims, and other payment requests by 15+ internal departments.

Requirements

  • Completion of secondary school (Grade 12) or equivalent with a  post-secondary program in Accounting / Finance.
  • Recent related experience (preferably 1 year +)
  • Strong verbal and written English communication skills, French an asset
  • Experience in data entry and with Microsoft Office, Excel, Outlook, etc.*
  • Demonstrated keyboard proficiency and the ability to operate an adding machine
  • Possess strong inter-personal, organizing and communication skills

Working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario, this position will support business activities by performing the following duties:

  • Scan invoices and supporting documents into the payment system
  • Accurate data entry in the payment system for electronic approval
  • Reimburse employees by receiving and verifying expense reports
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Resolve purchase order, invoice, documentation and/or payment discrepancies
  • Prepare and post invoice batches
  • Manage EFT and cheque runs
  • Prepare vendor cheques and EFT payment notices for mailing
  • Answer inquiries from departments and suppliers
  • Open and process AP mail that comes in by post and email
  • Maintain an organized workflow to ensure timely payment
  • Prepare manual cheques as and when required
  • Administration of departmental petty cash fund
  • Follow internal control processes
  • Perform other related duties as required


* As part of the interview process, selected applicants will be tested in Excel


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