Senior Officer, Contracting and Procurement

4 weeks ago

Ottawa, Ontario, Canada Library of Parliament Full time

The Library of Parliament is a non-partisan organization that provides a unique and stimulating work environment. We are led by our guiding principles of agility, collaboration, excellence, impartiality, and inclusion. We are proud to be recognized as a Top Employer in the National Capital Region . For more information about the Library and what we offer, visit Employment opportunities at the Library of Parliament

Job Description

Reporting to the Manager, Contracting and Procurement, the Senior Officer is responsible for providing procurement and contracting services for the Library of Parliament; providing expert advice; and building/maintaining effective business and working relationships with clients, suppliers, and partners, while safeguarding the LOP's accountability, transparency, impartiality, and credibility. The Senior Officer, Contracting and Procurement also provides procurement and contracting services to the Office of the Parliamentary Budget Officer.

The incumbent performs the following duties:

  • Provides expert procurement advice on policies, best practices, procedures, and risk mitigation.
  • Recommends contract awards and coordinates financial approval processes.
  • Negotiates complex contract terms and prepares procurement documents.
  • Determines and implements procurement strategies for various goods and services.
  • Manages solicitation processes, bid evaluations, and contractor performance assessments.
Qualifications

Education :

  • Post-secondary education in a field related to the position or an acceptable combination of education, training, and relevant experience.

Experience :

  • Experience in providing advice on procurement or contracting policies, practices, or procedures.
  • Experience in analyzing procurement requirements and in providing advice and viable solutions to clients on all aspects of the procurement process.
  • Experience in preparing documents for the tendering, evaluation and selection of suppliers to meet organizational goods and services requirements.
  • Experience using an automated financial and/or materiel management system or an integrated procurement system (e.g., Unit4 Business World)

Knowledge :

  • Knowledge of general business laws, competitive bidding laws, industry standards and general business practices in the private sector and/or public sector to provide expert advice and to negotiate, approve and administer contracts of considerable complexity
  • Knowledge of procedures and practices for developing procurement strategies and complex procurement and tendering documents, reviewing and validating evaluation, and awarding contracts
  • Knowledge of negotiation practices and skills to understand, interpret and negotiate terms and conditions of contracts and various types of agreements
  • Knowledge of practices and processes for assessing contract risks to the two organizations and for identifying and applying response strategies when entering into contracts, while upholding the principles of competitiveness, fairness, equity, transparency and best value

Competencies :

  • Adaptability
  • Client Focus
  • Embracing Diversity
  • Exemplifying Integrity
  • Attention to Detail
  • Technical and Functional Capability
  • Quality Focus
  • Planning and organizing
  • Financial Budgeting, Planning and Reporting
  • Accounting and Reporting

Asset Criteria :

  • Experience in preparing documents for the tendering, evaluation and selection of suppliers to meet organizational goods and services requirements within the public sector
  • Experience in applying accessibility and inclusion considerations in procurement and contracting processes.
  • Experience in analyzing procurement requirements and providing strategic advice and solutions to clients on all aspects of the procurement process for goods and services.
  • Experience in the full procurement and contracting lifecycle, including developing and publishing solicitation documents, managing bid evaluations, awarding contracts, debriefing unsuccessful bidders, and overseeing contract administration.

Conditions of Employment :

  • A second-language evaluation (Bilingual staffing – imperative): CBC/CBC.
  • A successful pre-employment security screening.
Additional Information

The Library of Parliament welcomes all candidates to apply and encourages applications from Indigenous persons, racialized persons, 2SLGBTQIA+ persons and persons with disabilities for this position.

We are committed to creating an inclusive workplace by providing a barrier-free staffing process. If you have an accommodation request or require material in an accessible format, please contact us at

Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.

This selection process may include a second-language evaluation, a written exam, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.

Please include a cover letter with your application describing how you meet the education and experience requirements of the position. Applications without a cover letter may not be considered.

Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.

Satisfactory references and proof of education are essential conditions of appointment.

Travel and relocation expenses are the responsibility of the candidates.

Visit About the Library of Parliament of Canada to learn more about us

To learn more about our staffing process, consult our FAQs.

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