Department Assistant, Family Medicine
1 month ago
Department Assistant, Family Medicine
Primary Purpose: The Department of Academic Family Medicine is a large, complex, provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, practice improvement and research, and administration. The Department Assistant supports central administrative and academic activities within the Department, in support of the Finance, Rural Divisions and to the Director, Operations and Administration.
Nature of Work: Reporting to the Finance Manager, the position works in a diverse, complex, and busy office environment requiring the ability to work and communicate effectively and cooperatively, by a variety of methods. The incumbent is expected to work independently in a team environment, use sound judgment to make decisions, and provide accurate information to all relevant stakeholders. Decisions are made based on established policies and procedures, with assistance provided by professional staff or academic leaders when interpretation is required or when complex issues arise. Work must consistently meet high standards of quality and precision. The Department is led through a distributed model with sites throughout the province; as such, this position requires the ability to work effectively at a distance.
Typical Duties or Accountabilities:
Department Administration: This position is part of a clerical support team, which provides support to multiple divisions within the Department. This position will support the rural directors, finance division, and director, operations, and administration.
Rural Division: Providing administrative support to the Rural Directors (North and South), including attending/supporting the Rural Education Committee and other meetings as needed. Drafting a range of various documents like correspondence and minutes, collecting, and organizing necessary information for diverse documents and reports. Additionally, the position entails developing, planning, and managing rotation schedules for residents at rural sites, collecting and maintaining all information related to housing in rural sites, along with collecting and collating data from surveys and similar sources. It also involves maintaining records for rural Faculty and individuals engaged in practice improvement initiatives. Coordinating virtual and in-person meetings, utilizing platforms like Microsoft Teams and Zoom.
Finance Division: Providing financial and accounting support for all current distributed sites belonging to DAFM (Saskatoon, Regina, Prince Albert, Swift Current, La Ronge, North Battleford and Moose Jaw) and any new sites as developed. This is a high volume geographical distributed department with financial and accounting responsibilities. Administrative, accounting and finance related support to the finance division. Supporting concur expense payment submissions by ensuring claims are complete and documents are scanned for internal processing (faculty, contract physicians, residents and staff).
Administrative support to Director, Operations and Administration: Manages the director's calendar and coordinates meetings; provides confidential administrative and clerical support to various special projects that include data and information collection/collation analysis; coordinating the review process for department policies and procedures; supports the director with development of operational system improvements, department growth and expansion initiatives; provides support for recruitment and onboarding process as needed; provides meeting and committee support by identifying and tracking action items.
General Office Duties: This position supports the clerical aspects for the department including room and video conference bookings and set-up; order and maintain office supplies and furniture; copying and printing; and maintenance of department contact lists. Support and assist with event planning including, but not limited to Resident Scholarship Day, Faculty Scholarship Day, and virtual conferences.
Qualifications
Education: Completion of Grade 12 and a recognized post-secondary business/administrative program is required. General accounting course(s) would be beneficial. A combination of education and experience may be considered.
Experience: Candidate must have a minimum three to five years' experience providing confidential administrative and finance support within a fast-paced and highly dynamic office environment. Relevant experience in an academic setting and demonstrated working knowledge of the University of Saskatchewan, the College of Medicine, and Saskatchewan Health Authority are required. Experience working in diverse and inclusive environments is required.
Skills: This role requires highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with coworkers. Other skills required include: the ability to prioritize and function in a demanding setting with numerous, often competing deadlines; demonstrated excellent verbal and written communication skills; ability to interact effectively with students, faculty and other staff, handling interactions with professionalism (tact, discretion, confidentiality and cultural sensitivity); strong attention to detail; ability to recognize and analyze problems, proposing effective solutions and referring issues to other staff as appropriate. Success in this role requires balancing the ability to work independently and as part of a team; following instructions, policies and procedures while exercising initiative; setting priorities and seeking assistance when needed. Proficient computer skills, including Microsoft Office, Concur, SharePoint, FAST Finance Reporting programs. Applicants would benefit from knowledge of University and College of Medicine procedures.
Department: Family Medicine (Saskatoon)
Status: Term 1 year
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:30-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Phase 4
Posted Date: 10/1/2024
Closing Date: 10/14/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines.
-
Department Assistant, Family Medicine
1 month ago
Saskatoon, Saskatchewan, Canada University of Saskatchewan Full timeJob SummaryThe Department Assistant, Family Medicine role is a key position within the Department of Family Medicine at the University of Saskatchewan. This role provides administrative support to the department, including finance, rural divisions, and the Director, Operations and Administration.Key ResponsibilitiesProvide administrative support to the...
-
Department Assistant, Family Medicine
1 month ago
Saskatoon, Saskatchewan, Canada University of Saskatchewan Full timeJob SummaryThe Department Assistant, Family Medicine role is a key position within the Department of Family Medicine at the University of Saskatchewan. This role provides administrative support to the department, including finance, rural divisions, and the Director, Operations and Administration.Key ResponsibilitiesProvide administrative support to the...
-
Department Assistant, Family Medicine
1 month ago
Saskatoon, Canada University of Saskatchewan Full timeDepartment Assistant, Family MedicinePrimary Purpose: The Department of Academic Family Medicine is a large, complex, provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, practice improvement and research, and administration. The...
-
Department Assistant, Family Medicine
1 month ago
Saskatoon, Canada University of Saskatchewan Full timeDepartment Assistant, Family MedicinePrimary Purpose: The Department of Academic Family Medicine is a large, complex, provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, practice improvement and research, and administration. The...
-
Department Assistant, Family Medicine
1 month ago
Saskatoon, Canada University of Saskatchewan Full time**Department Assistant, Family Medicine**: **Primary Purpose**: The Department of Academic Family Medicine is a large, complex, provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, practice improvement and research, and...
-
Saskatoon, Saskatchewan, Canada University of Saskatchewan Full timeJob SummaryWe are seeking a highly organized and detail-oriented Department Assistant to join our team in the Family Medicine Department at the University of Saskatchewan. The successful candidate will provide administrative support to the department, including managing calendars, coordinating meetings, and providing confidential administrative and clerical...
-
Saskatoon, Saskatchewan, Canada University of Saskatchewan Full timeJob SummaryWe are seeking a highly organized and detail-oriented Department Assistant to join our team in the Family Medicine Department at the University of Saskatchewan. The successful candidate will provide administrative support to the department, including managing calendars, coordinating meetings, and providing confidential administrative and clerical...
-
Family Medicine Specialist
6 days ago
Saskatoon, Saskatchewan, Canada Saskatchewan Canada Full timeWork as a Family Medicine Specialist in Saskatchewan, CanadaBenefit from a high standard of living at affordable housing costs and short commutes by working as a Family Medicine Specialist in Saskatchewan, the sunniest province in Canada.Job DetailsSaskatoon-based family medicine practices have openings for full-time and part-time general practitioners to...
-
Family Medicine Specialist
2 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob OverviewSaskdocs is seeking a skilled Family Medicine Specialist to join our team at Evergreen Medical Clinic. As a Family Medicine Specialist, you will be responsible for providing high-quality patient care, examining and advising patients, addressing minor emergencies, ordering diagnostic procedures, prescribing medications, and performing minor...
-
Department Support, Department of Medicine
7 days ago
Saskatoon, Canada University of Saskatchewan Full time**Department Support, Department of Medicine**: **Primary Purpose**: To provide administrative/clerical support to the department of Medicine administrative office and Postgraduate Medical Education (PGME) subspecialty programs. **Nature of Work**: Reporting to the Manager, the incumbent will provide administrative support to the Department of Medicine main...
-
Clerical Assistant, Department of Medicine
2 months ago
Saskatoon, Canada University of Saskatchewan Full time**Clerical Assistant, Department of Medicine**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to the...
-
Geriatric Family Medicine Specialist
3 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob SummaryThe Saskatoon Health Authority is seeking a family physician with an interest in geriatrics to join the Seniors First Program. This program aims to support frail older adults to remain at home and age in place, while also facilitating early discharge from hospital and reducing unnecessary visits to the Emergency Department.The successful applicant...
-
Family Medicine Specialist
2 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob OpportunityWe are seeking a skilled Family Medicine Specialist to join our team at Saskdocs. The ideal candidate will have certification or eligibility for certification from the Royal College of Physicians and Surgeons of Canada and be eligible for a provisional or regular license with the College of Physicians and Surgeons of Saskatchewan.Key...
-
Urban Family Medicine Specialist
3 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob OpportunitySaskdocs is seeking a dedicated and skilled Family Physician to join our team at Lifebridge Health Centre. As a Family Physician, you will have the opportunity to provide high-quality patient care and work in a supportive and collaborative environment.Key ResponsibilitiesThe successful candidate will be responsible for providing comprehensive...
-
Urban Family Medicine Specialist
3 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob OpportunitySaskdocs is seeking a dedicated and skilled Family Physician to join our team at Lifebridge Health Centre. As a Family Physician, you will have the opportunity to provide high-quality patient care and work in a supportive and collaborative environment.Key ResponsibilitiesThe successful candidate will be responsible for providing comprehensive...
-
Urban Family Medicine Specialist
2 weeks ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeFamily Medicine OpportunityAt saskdocs, we are seeking a skilled Family Physician to join our team in Saskatoon. Our well-established practice offers a range of opportunities, including full-time, part-time, and locum positions. Our new 24,000 sq ft family medical practice on the 3rd and 4th floors features 32 offices, 68 exam rooms, and 2 procedure rooms...
-
Family Medicine Specialist
3 days ago
Saskatoon, Saskatchewan, Canada saskdocs Full timeJob OverviewWe are seeking a dedicated Family Medicine Specialist to join our team at Saskdocs. This is an excellent opportunity for a Physician for Busy Clinic environment, offering a competitive split and partnership options.Key ResponsibilitiesProviding high-quality patient care in a fast-paced family medicine setting.Collaborating with our existing...
-
Family Medicine Specialist
1 month ago
Saskatoon, Saskatchewan, Canada Saskatchewan Canada Full timeWork as a Family Medicine Specialist in Saskatchewan, CanadaEnjoy a high standard of living with low housing costs and short commutes when you live and work as a Family Medicine Specialist in Saskatchewan, the sunniest province in Canada.Job DescriptionFamily medicine practices in the city of Saskatoon are seeking full-time and part-time general...
-
Family Medicine Specialist
1 month ago
Saskatoon, Saskatchewan, Canada Saskatchewan Canada Full timeWork as a Family Medicine Specialist in Saskatchewan, CanadaEnjoy a high standard of living with low housing costs and short commutes when you live and work as a Family Medicine Specialist in Saskatchewan, the sunniest province in Canada.Job DescriptionFamily medicine practices in the city of Saskatoon are seeking full-time and part-time general...
-
Family Medicine Physician
4 weeks ago
Saskatoon, Saskatchewan, Canada Saskdocs Full timeJob OpportunityLifebridge Health Centre is a well-established medical practice seeking a full-time, part-time, or locum physician to join our team. We offer a 6-day workweek, an opioid-free practice, and extended urgent care services for the community. Our patient population includes a wide range of family medicine cases, including women's...
