Finance & Accounting Specialist

2 weeks ago

Vaughan, Ontario, Canada Mactrans Logistics Inc. Full time

As Accounting & Finance Specialist you'll report directly to the VP Finance and Administration, taking the lead on analysis, metrics and supporting finance work to help propel key aspects of the Finance, Reporting and Operations support functions. This is your chance to bring entrepreneurial energy to a role that empowers you to uncover opportunities, support decision making, deliver innovative solutions, and drive measurable improvements. We promote training, support and advanced learning, enabling future growth opportunities within the Finance & Administration Department.

Our Promise:


•      Base salary of $50,000 to $62,000 per year (depending on experience)


•      Additional annual performance bonus program


•      Comprehensive training, support, continuous learning and participation in innovation projects


•      Full benefits including; medical, dental, long-term disability, & life insurance


•      In office position with work from home opportunities each month, including flexible office hours


•      Great culture combining work excellence and team fun events - culture matters at Mactrans

What You'll Do:


•      Assume a key role in driving month and year-end close processes including operations systems, schedules, reports, analysis and financial reporting functions. Preparation includes monthly bank reconciliations, and other balance sheet and income statement analyses and support.


•      Generate and analyze key financial and operational reports and deliver monthly including finance, billing, operations, customer QBRs, sales reports, commissions calculations, etc.


•      Assist with preparation of yearly Budget, monthly comparisons, and quarterly forecasts.


•      Assist in preparing for and providing information for annual financial statement review, and tax return preparation by external firm (2 entities).


•      Manage the freight claims processing function including of minimizing liability where possible, maintaining Customer and Carrier communications and resolution on a timely basis.


•      Perform carrier invoice audit and supporting back up review (freight audit as back up and coverage for other staff), matching and processing transactions in our Transportation Management System (TMS).


•      Collaborate with operations, finance, billing, HR, and taxation teams to ensure compliance with reporting, internal controls and regulatory requirements including managing COI requests from Customers.


•      Generate, analyze and report key performance indicators (KPIs) for various areas of business.


•      Manage and deliver monthly internal and external reporting to Leadership and Customers including both regular and ad hoc reports.


•      Ensure compliance with Company Standard Operating Procedures (SOPs) and assist in development of new best practices and SOPs to improve efficiency of the business.


•      Assist with various projects such as EDI implementations, BI application tool, Financial reporting tools, ERP enhancement or replacement including selection and implementations.


•      Provide vacation coverage on tasks such as EFT payments, daily TMS exports, selected AR & AP transaction processing.


•      Other Finance, technology and administration department duties as needed.  


•       Help meet pre-defined Finance and Administration Department KPIs.

What You Bring:


•      A post-secondary degree or diploma – You have the foundation to think strategically and tackle challenges effectively


•      3+ years of experience in transportation or logistics in a Finance capacity – You know the industry inside and out and deliver real results


•      Experience working with accounting and TMS systems (QuickBooks Enterprise, UFOS a plus)


•      Strong Microsoft Excel skills including pivot tables and v-look up functions required.


•      Experience with Microsoft suite of products (Outlook, Word, Teams, Power Point) and Adobe


•      Additional accounting and/or financial courses, as well as bilingual considered an asset.

Key competencies:

  • Analytical thinking  – Interprets, links and analyzes information and situations by breaking them down into component parts, identifying patterns, connections and underlying issues
  • Attention to detail  – Is conscientious, consistent, accurate and thorough
  • Initiative  – Identifies and deals with situations and issues proactively and persistently, seizing opportunities that arise
  • Achieving quality results  – Focuses efforts on managing oneself to achieve high-quality results consistent with the organization's standards and measures, while managing risk
  • Communication  – Listens to others and communicates effectively, fostering open communications
  • Planning and organizing  – Develops, implements, evaluates and adjusts plans to reach goals and deadlines, while ensuring the optimal use of resources
  • Financial accounting and reporting  – Understands and applies accounting concepts and methodologies

About Us:

At Mactrans Logistics, we provide Third Party Logistics (3PL) transportation services across North America. Named one of Canada's Top-Growing Companies by The Globe & Mail for five consecutive years, we're committed to innovation, reliability, and exceptional customer service. Our collaborative culture fosters growth, inclusivity, and teamwork, making Mactrans a place where you can thrive. Join us to be part of a forward-thinking team shaping the future of logistics.

Interviews will be determined based on the applicant's qualifications, experience and information supplied on the resume. Only qualified candidates will be contacted for an interview.

Please email your resume and a cover letter to , and please include the job title in the email subject line . Please also indicate if you are currently working.

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