Payroll Specialist
16 hours ago
Overview The Payroll & Billing Specialist plays a vital role in supporting the financial health and operational effectiveness of our nonprofit organization. This position is responsible for ensuring accurate and timely payroll processing for staff, as well as managing billing for grants, programs, and services. The ideal candidate brings strong attention to detail, knowledge of nonprofit financial practices and compliance, and a genuine commitment to supporting mission-driven work. Responsibilities Payroll Administration Process payroll for all employees in compliance with federal, state, and local regulations Maintain accurate payroll records and resolve discrepancies promptly Manage employee deductions, benefits contributions, and tax withholdings Billing & Grant Invoicing Prepare and submit invoices for grants, contracts, and program services in accordance with funding agreements Ensure billing accuracy and timely submission to funders and partners Reconcile billing data with accounting records and resolve discrepancies Assist with grant reporting and provide documentation for audits Compliance & Reporting Stay current on payroll laws, nonprofit accounting standards, and grant compliance requirements Prepare monthly, quarterly, and annual financial reports for management and funders Support audits and provide required documentation Cross-Functional Support Collaborate with Human Resources on employee onboarding and payroll setup Work closely with Finance and Program teams to ensure accurate cost allocations and billing Supervisory Responsibilities This position has no supervisory responsibilities. Core Competencies Business Ethics: Demonstrates integrity, builds trust, keeps commitments, and upholds organizational values Communication: Communicates clearly and effectively in both written and verbal formats; keeps stakeholders informed Customer Service: Responds promptly to requests, manages sensitive situations professionally, and meets commitments Organizational Support: Follows policies and procedures, supports organizational goals, and values diversity and inclusion Planning & Organizing: Effectively prioritizes work, manages time efficiently, and develops realistic action plans Initiative: Takes ownership of responsibilities, seeks growth opportunities, and proactively offers support Qualifications Education Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred Experience Minimum of 2 years of payroll and billing experience (nonprofit experience strongly preferred) Familiarity with payroll systems and nonprofit accounting software (e.g., ADP, Sage Intacct) Skills Strong attention to detail and accuracy Excellent organizational and time-management skills Proficiency in Microsoft Excel and other Office applications Ability to handle confidential information with integrity Preferred Attributes Knowledge of nonprofit grant billing and compliance requirements Experience with restricted and unrestricted fund accounting Strong communication, analytical, and problem-solving skills #J-18808-Ljbffr
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, NB, Canada Payroll Full timeA leading payroll bureau in Canada is looking for a Payroll Administrator who will ensure smooth payroll operations for clients. The ideal candidate should have experience handling payroll from start to finish and a keen eye for detail. Responsibilities include processing payrolls, completing HMRC returns, and maintaining accurate records. This position...
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Part-Time Payroll Specialist
2 weeks ago
, NB, Canada Payroll Full timeA leading payroll service provider in Canada is seeking an experienced Payroll Officer to join their team on a part-time basis for 25 hours a week. The role includes managing a computerized payroll system, ensuring accurate payments to employees, and handling payroll queries. Ideal candidates will have previous payroll experience, excellent numeracy and...
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Payroll Specialist
1 week ago
, , Canada Fuel Full time6 days ago Be among the first 25 applicants There’s a moment when it all comes together. When a complicated challenge turns into a creative solution. When a problem turns into an opportunity. We live for those moments. And if challenges arise? That’s ok – rise to the challenge. No two days are exactly the same, and that’s what makes working at Fuel...
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Payroll Specialist
4 weeks ago
Canada K2 Services Full timeSummary:We are a newly formed, large PE backed recurring revenue business with ~5,000 employees that is highly acquisitive.We are seeking a detail-oriented Payroll Specialist to ensure timely, accurate payroll processing and to help professionalize payroll operations as the company continues to grow and acquire new entities.The ideal candidate has hands-on...
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Payroll Specialist
4 weeks ago
Canada K2 Services Full timeSummary:We are a newly formed, large PE backed recurring revenue business with ~5,000 employees that is highly acquisitive.We are seeking a detail-oriented Payroll Specialist to ensure timely, accurate payroll processing and to help professionalize payroll operations as the company continues to grow and acquire new entities.The ideal candidate has hands-on...
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Payroll Specialist
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, , Canada ADP Full timePosition Description ADP is hiring a Payroll Specialist Are you looking to grow your career in a stable, dynamic environment with plenty of opportunities to progress? Do you want to continuously learn through ongoing training, development, and mentorship opportunities? Are you looking to be yourself in a culture that values equity, inclusion, and belonging...
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Payroll Specialist, Payroll Department
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Canada Scarborough Health Network Full timeJob Number: JR101632Job Title: Payroll Specialist, Payroll DepartmentJob Category: ProfessionalHospital Location: Centenary SiteJob Type: Permanent, Full timeNumber of Positions: 1Hours: DaysAcross our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around...
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Payroll Specialist, Payroll Department
4 weeks ago
Canada Scarborough Health Network Full timeJob Number: JR101632Job Title: Payroll Specialist, Payroll DepartmentJob Category: ProfessionalHospital Location: Centenary SiteJob Type: Permanent, Full timeNumber of Positions: 1Hours: DaysAcross our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around...
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Payroll Specialist
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, , Canada IRIS SOFTWARE AND SERVICES INC Full timeAt PSI Payroll Services Inc. (PSI) , part of the global IRIS Software Group , payroll isn’t just about numbers -it’s about people. Our boutique, high‑touch services are trusted by businesses across North America because we make sure employees are paid accurately, on time, and in full compliance . That trust starts with you. As a Client Payroll...
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Payroll Specialist
2 days ago
Langley, BC, Canada First West Credit Union Full timeDescriptionWe are currently seeking a Payroll Specialist to join our team.The Payroll Specialist is accountable for supporting payroll operations for First West Credit Union and its subsidiaries, ensuring payroll policies are followed and processes are executed accurately in partnership with Dayforce Managed Services. This role provides technical advice and...
