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Information Management Specialist

1 month ago

Ottawa, Ontario, Canada LeverageTek Staffing Solutions Full time

LeverageTek is actively seeking an Information Management Specialist for a 8-month contract with its Ottawa-based customer

Work Location

The successful candidate will work primarily remotely for the duration of the contract, with occasional onsite as required

Key Tasks

  • Ensure all corporate digital information is stored in a manner that complies with all applicable laws and industry regulations
  • Develop standards and procedures for records maintenance across the organization
  • Support a pilot project to apply retention to unstructured data stored in SharePoint
  • Review the organization's Information Architecture and file plan
  • Review current metadata at the site and library-level, and recommend minimum metadata requirements across the organization
  • Prepare a long-term plan for electronic records management, including standards and guidelines, based on business goals
  • Develop and implement policies and procedures for standardizing records management throughout the enterprise
  • Develop and implement plans for successful integration of electronic records with appropriate systems.
  • Investigate options to lifecycle management records in the M365 ecosystem
  • Implement lifecycle management rules in SharePoint and Teams
  • Incorporate data governance into new and existing procedures
  • Evaluate electronic records lifecycle management tools and resources, make recommendations based on findings track standards and technologies
  • Maintain awareness and knowledge of developments within the electronic records management industry
  • Assist the M365 Product Owner with daily operations
  • Support the M365 Product Owner with SharePoint & OneDrive
  • Support existing project plans and initiatives that develop the organization's Data Governance Framework
  • Recommend SharePoint and Teams disposition solution (note - no implementation will take place in 2025)
  • Review and update training material on records management at the CMA
  • Transfer knowledge to the internal IM/IT team

Key Qualifications

  • 5+ years of experience in Information Management with a focus on electronic records
  • 3+ years of SharePoint experience
  • Advanced knowledge of the M365 ecosystem

Qualifications

  • Bachelor's degree in library/information sciences, computer science, information management and/or business administration
  • Advanced knowledge of record keeping legislation and policies
  • Experience with records and document management tools, such as SharePoint, Purview, Gimmal, RecordPoint, and Collabware
  • Understanding of basic project management principles
  • Excellent communication and team collaboration skills
  • Analytical, detail-oriented, strong problem-solver

Assets

  • Experience as a SharePoint administrator
  • Knowledge of applicable data privacy practices and laws

About LeverageTek Staffing Solutions

Founded in 2003, LeverageTek provides end-to-end, cross-functional staffing solutions throughout North America. We are a trusted partner to leading private and public sector organizations and experts in talent solutions that create optimal business outcomes.

Don't let our name fool you. Our roots are in technology, but we are also a proven leader in accounting and finance, sales and marketing, human resources, supply chain, and legal talent acquisition. We offer contract and permanent staffing, executive search, talent mapping, management consultancy, and contractor payroll management.

LeverageTek is an equal opportunity employer. We offer a welcoming and inclusive environment in service to one another, our customers, the candidates we represent, and the diverse communities we call home. We do all of this with kindness, empathy, and respect for each other. LeverageTek is committed to employment equity and creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, religion, gender, national origin, age, disability, and marital status.

Accessibility accommodations are available upon request