Executive Assistant to the Senior Vice President Operations

Position Profile At CAE we are leading innovation in simulation training and mission readiness for nearly 80 years, shaping a safer world. We are inviting you to join as the Executive Assistant to the Senior Vice President Operations to provide high‑level administrative and operational support in a dynamic, fast‑paced environment. Act as a trusted partner ensuring seamless coordination of priorities and delivering outcomes while embodying CAE’s core values. Key Responsibilities Serve as primary point of contact for the SVP Operations, managing communications with professionalism and discretion. Coordinate calendars, meetings and priority activities ensuring alignment with organizational goals. Prepare reports, maintain agendas and manage priority lists with exceptional attention to detail. Organize travel arrangements and process related expense reports promptly. Oversee assigned projects and special events demonstrating flexibility and adaptability. Support preparation of the department’s annual budget and monitor monthly performance. Create and maintain high‑quality documents and presentations using Microsoft Office Suite (Excel, Word, PowerPoint), ensuring visual appeal and clarity. Handle confidential documents with integrity and discretion. Be available during critical periods (e.g., Board meetings) to ensure timely delivery of key outcomes. Leverage Copilot to streamline administrative tasks, draft and proofread documents, create visually appealing presentations, and optimize workflows for maximum efficiency. Perform other related duties as required, going the extra mile to support organizational success. Qualifications College or vocational diploma in secretarial studies or equivalent combination of education and experience. Minimum five years of experience as an executive assistant supporting senior leadership. Highly self‑driven, dependable, and dynamic with strong organizational skills and the ability to thrive under pressure. Strong interpersonal skills and a positive personable attitude; demonstrates kindness, empathy and respect at all levels of the organization. Excellent listening skills combined with outstanding verbal and written communication abilities. Proven ability to prioritize tasks, solve complex problems and adapt quickly in a fast‑paced environment. Strong sense of responsibility and pride in delivering high‑quality work. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable using digital productivity tools like Microsoft Copilot. Flexible and willing to adjust during non‑standard hours when critical deliverables require attention. Bilingual (French and English) with exceptional attention to detail in both languages. Benefits Exciting and varied projects at the heart of an innovative, high‑tech industry. A dynamic and creative team. A competitive salary. Flexible hours and possibility to work from home occasionally. New modern workspaces. Free parking and large cafeteria. Employment Type: Full‑Time Vacancy: 1 Equal Opportunity Employer CAE is an equal‑opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws. If you don’t see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at #J-18808-Ljbffr