Senior Executive Operations Coordinator

About the job Senior Executive Operations Coordinator Job Title: Senior Executive Operations CoordinatorLocation: Primarily based in Toronto, must be available to travelDepartment: Executive OfficeReports To: COO, Academy of Learning Career College and Co-Founder, OEGEmployment Type: Full-TimeSchedule: Monday to Friday, 9am – 5pm, evenings and weekends as neededSalary Range: $55,000 - $65,000/yr About Us Opulence Education Group is a progressive network of private career colleges and educational institutions dedicated to empowering students through quality education, career development, and lifelong learning. We are committed to fostering an inclusive and innovative learning environment that bridges academic excellence with real-world success. Our team is driven by collaboration, creativity, and a shared passion for transforming education. At Opulence Education Group, we believe in cultivating talent from within—offering meaningful opportunities for growth, leadership development, and career advancement across all levels of the organization. Position Overview The Senior Executive Operations Coordinator provides senior-level administrative, operational, and coordination support to the Chief Operating Officer (COO) and Co-Founder. This role is critical to the effective functioning of the Executive Office and supports institutional operations in alignment with Ontario Ministry of Colleges and Universities (MCU) requirements and Private Career College (PCC) standards. The position requires strong knowledge of post-secondary operations, ministry compliance, and admissions processes, along with the ability to manage multiple priorities, exercise sound judgment, and maintain a high degree of confidentiality. The incumbent will support executive initiatives, cross-departmental coordination, and compliance-related activities while gaining exposure to institutional planning and leadership operations. Key Responsibilities Executive & Operational Support Provide senior-level administrative and operational support to the COO and Co-Founder, including calendar management, meeting coordination, agenda preparation, and follow-up on action items. Prepare and draft correspondence, reports, presentations, and briefing materials for executive, leadership, and board-related meetings. Act as a liaison between the Executive Office and internal departments, regulators, and external stakeholders, ensuring professionalism and discretion at all times. Track executive priorities, institutional projects, and deliverables, supporting timelines and coordination across departments. Ministry Compliance & PCC Support Support institutional compliance with Ontario Ministry of Colleges and Universities (MCU) regulations and Private Career College (PCC) policies. Assist with data collection, documentation, record maintenance, and reporting required for audits, inspections, renewals, and reviews. Coordinate with department leads to ensure policies, procedures, and operational practices align with regulatory standards. Support continuous improvement initiatives related to compliance, quality assurance, and institutional effectiveness. Admissions & Student Services Coordination Support admissions and student services operations to ensure accuracy, consistency, and adherence to institutional and ministry policies. Assist with maintaining accurate student records, documentation, and reporting requirements. Provide administrative coordination related to enrolment processes, audits, and compliance reviews. Cross-Departmental Coordination Facilitate communication and coordination between departments on executive-led initiatives and institutional priorities. Support the preparation of institutional updates, operational summaries, and executive communications. Assist in monitoring progress on strategic and operational initiatives and flagging risks or issues as needed. Leadership Development (Training Toward Chief of Staff) Participate in executive meetings, contributing to strategic discussions and action planning. Gain exposure to policy development, business operations, and performance measurement processes. Support executive workflows and processes while developing a broader understanding of organizational operations and governance. Learn to identify organizational priorities and streamline communication between departments. Shadow the COO in high-level planning and leadership functions, developing readiness to transition into a Chief of Staff role. Qualifications High strategic acumen and proven executive support skills. Minimum 3 years of experience in a Private Career College or post-secondary education setting. Strong understanding of ministry compliance, admissions, and academic operations. Exceptional organizational, time management, and communication skills. Proven ability to manage multiple priorities with attention to detail and discretion. Proficiency with MS Office Suite, virtual meeting platforms, and CRM systems (Dayforce or similar systems an asset). Post-secondary education in Business Administration, Education, or a related field preferred. Core Competencies Strategic and forward-thinking mindset with the ability to anticipate executive and institutional needs Strong organizational, time-management, and coordination skills with high attention to detail and accuracy Strong interpersonal and relationship-building skills, with the ability to collaborate across departments and with external stakeholders Initiative and resourcefulness in supporting executive priorities and resolving issues proactively Professional judgment, confidentiality, and discretion when handling sensitive information Adaptability and effectiveness within a regulated post-secondary and PCC environment Collaborative and service-oriented mindset Commitment to continuous learning, professional development, and career growth We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted. Our recruitment process may utilize artificial intelligence (AI)–enabled tools to support administrative and operational tasks such as application screening, candidate communications, and scheduling. AI is used to enhance efficiency and consistency only. All hiring decisions are made by qualified personnel and include human review to ensure fairness, equity, and compliance with applicable Canadian employment, human rights, and privacy legislation. Candidates requiring accommodation at any stage of the recruitment process are encouraged to inform us so that appropriate arrangements can be made. AOLCC is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences. AOLCC is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). AOLCC will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs. #J-18808-Ljbffr