Academic Data Officer

Academic Data Officer (App. D/Temp. Assignment: November 2025 - December 2026) Join to apply for the Academic Data Officer role at Mohawk College. Status: Appendix D/Temporary Assignment (November 2025 – December 2026) Hours: Monday – Friday, 35 hours/week Home Campus: Fennell (hybrid work arrangements available) Rate of Pay: Payband G (Start Rate: $33.55 per hour, plus 8% in lieu of vacation and benefits) Posting Date: October 29th, 2025 Closing Date: November 4th, 2025 at 7:00 pm EST We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community. Responsibilities Under the direction of the Manager, Registration & Convocation, the Academic Data Officer (ADO) is responsible for: Coordinating the administration, ongoing development, and execution of the Program of Study (POS) database, Class Designation Chart (CDC), Banner course master. Maintaining the integrity of the course master database critical to scheduling, registration, and student graduation. Initiating and managing the annual POS renewal cycle in accordance with College policy and Ministry regulations. Conducting semester updates due to program mapping changes. Examining submitted data from all areas, identifying inconsistencies such as prerequisites, equivalents, and total program hours. Compiling and distributing final approved documents throughout the College. Establishing procedures for adding or amending POS, including schedules of dates and approval procedures. Upholding the integrity of the POS by enforcing quality control on course changes, new course code development, prerequisites, equivalencies, and course delivery methods. Evaluating late POS changes and approvals with consideration of impact on students, fiscal responsibilities, and cascading changes in scheduling systems. Advising Associate Deans and coordinators on course creation and versioning. Ensuring corresponding data is current in the student information system and the course master. Maintaining program completion plans for continuing education and apprenticeship credentials. Supporting the Academic Systems Specialist in maintaining the SUMMIT tool (timetable, workload planning, budget information). Providing interface support for My Academic Progress (MAP) and uploading POS updates to MAP. Performing other duties such as developing scripts, supporting open house and convocation events, and assisting with system upgrades. Qualifications 3‑year diploma/degree in Business Administration, Office Administration, or Accounting. Minimum three years of experience with academic programs, related courses, and academic scheduling. Strong technical skills with sophisticated database applications. Expert level proficiency in Microsoft Excel and advanced level in Access. Excellent verbal and written communication and customer‑service orientation. Commitment to human rights, equity, diversity, inclusion, and accessibility. Ability to communicate and work effectively with diverse students, employees, and communities. Benefits Opportunity to gain experience and build relationships at a Hamilton/Niagara top employer. Access to professional development opportunities. Option to enroll in a Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College. Discounted rate for full‑service athletic facility and instructor‑led classes. Opportunities to engage in wellness events and activities. About Mohawk College To find out more about working at Mohawk College, including our Employee Value Proposition, please visit . We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas. Mohawk College is committed to fostering inclusive and barrier‑free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources. Seniority level Mid‑Senior level Employment type Temporary Job function Information Technology Industries Higher Education #J-18808-Ljbffr