Accounts Receivable Coordinator

CPCS, advisors to infrastructure leaders

Title: Accounts Receivable Coordinator

Status: New permanent, full time, Location: Ottawa, Montreal, Toronto

Travel: Not required

Annual salary range: CA$ 50,000-58,000

Who we are

At CPCS, we’re collaborative, fun, and deeply dedicated advisors that are shaping the development of infrastructure because the world depends on good infrastructure to function. And good infrastructure can look like this:

• Connecting people to family, work, healthcare, education, and more through safe, and reliable transit.
• Creating access to clean sources of energy in countries where access is not commonplace, opening opportunities for the use of healthcare and education technologies.
• Making better use of existing transport infrastructure through policy or regulatory solutions to reduce congestion.

Our mission is exactly this: Finding the better solution to any given transportation, energy, and infrastructure challenge or opportunity that ultimately affects peoples’ day-to-day lives. Our purpose is clear: Better infrastructure solutions = Better lives. By joining a global employee-owned management consulting firm, you’ll tackle big challenges that shape economies and communities worldwide.

Headquartered in Canada with offices around the world, our 200+ CPCSers have completed over 1,800 projects in 120 countries. If you thrive on intellectual curiosity, problem-solving, and collaboration, you’ll find your place at CPCS.

To get a feel for what it’s like to join our international team, visit our Careers page, consult our Glassdoor and discover our core beliefs. You can also check our magazine.

The opportunity

We're hiring a full-time, Accounts Receivable Coordinator to support data entry and reconciliation of all transactions within our Finance and Accounting team.

This person in this position is responsible for handling data entry accurately and efficiently, taking care of the preparation of invoices, reconciliation of payments, and issuing statements of account. This role also involves maintaining filing and record systems.

Your responsibilities

Under the guidance of our Director of Finance, you will:

• Administer the timely preparation of client invoices in accordance with client contract agreements.
• Coordinate with Project Directors, Project Managers, and Accounts Payable to ensure timely submission of subcontractor invoices and employee expense claims required for time and material invoicing.
• Investigate and resolve billing discrepancies or misapplied transactions.
• Calculate, prepare, and issue documents related to accounts, such as bills, invoices, account statements, and other financial statements.
• Code, total, batch, enter, verify, and reconcile time and material invoicing.
• Respond to Project Manager inquiries, maintain good customer relations, and solve problems.
• Perform related clerical duties, such as word processing, maintaining paperless filing and record systems.
• Assist the Corporate Accounting and Reporting Manager in monthly account statement reviews and analysis.
• Ensure the strict confidentiality and privacy of financial records.
• Stay current with all regulations, practices, tax laws, reporting requirements, and industry trends.
• Perform other duties as required.

What you bring to the team

• Bachelor’s degree or College diploma in accounting.
• At least 2 years of experience in accounts receivable, preferably in a multi-currency/international organization.
• Knowledge of accounting rules, practices, tax laws, and reporting requirements.
• Proven ability to calculate, post, correct, and manage accounting figures and financial records.
• Familiarity with payment regulations and fair credit practices.
• High ethical standards for handling confidential information and monetary transactions.
• Experience in preparing financial reports and performing account reconciliations.
• Proficiency in MS Word, and Excel.
• Ability to adapt to and learn new software, such as Deltek Vantagepoint.

We're looking for someone who

• Enjoys a challenge