Property Administrator

3 weeks ago

Mississauga, Canada Hays Full time

Job Title: Property Administrator Location: Mississauga, ON Work Arrangement: Onsite Contract Duration: 8 Months 30-35 hourly Responsibilities • Respond to tenant inquiries and requests via phone, email, and ticketing system • Maintain calendars and coordinate meetings and special events for multiple teams • Code invoices and prepare invoice batches for processing • Assist with projects assigned by the Property Manager, Engineering Manager, and Property Accountant • Deliver exceptional customer service in a dynamic, fast-paced environment • Administer contract agreements and input required data for review with the Property Manager • Manage conference room reservations and maintain office systems (phones, filing, supply orders, general organization) • Create purchase order requests for facilities-related expenses and projects (Nexus) • Verify, approve, and file Certificates of Insurance (COIs) for vendors • Update Line of Business (LOB), vendor, and staff contact lists • Coordinate in-house and vendor services for facilities operations (janitorial, pest control, lamping, carpentry, maintenance) • Compose documents such as agreements, correspondence, memos, reports, charts, and tables as requested • Upload documents (invoices, COIs) to SharePoint • Screen incoming calls, handle routine matters, and escalate calls requiring management attention Experience • Minimum 2 years in an administrative support role within a professional office environment • High School Diploma or equivalent required; Bachelor's degree preferred • Advanced proficiency in Microsoft Office Suite, YARDI Excellent customer service skills • Strong attention to detail and ability to follow through in a fast-paced environment "AI may be used to screen, assess or select applicants for this position".

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