Project Manager, Capital

About The Ottawa Hospital The Ottawa Hospital (TOH) is one of Canada's largest learning and research multi‑campus hospitals. With more than 1,400 beds and approximately 17,000 staff, physicians, residents and volunteers, we deliver specialised care to the Eastern Ontario, Western Quebec and Eastern Nunavut regions. At The Ottawa Hospital, we don't just serve our community, we belong to the community. That insight is at the heart of our ambitious plan to reshape the future of healthcare for our community. From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking innovative solutions to the most complex health care challenges while continually engaging with the community to support our vision to provide each patient with the kind of care and compassion we would want for our loved ones. Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high‑quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve. Position Information The Capital Projects Office is established to oversee and understand the fundamentals of all areas of construction and project management including contracting, design & construction, operations and management. As a member of the Capital Projects Office, the Capital Projects Manager is responsible for delivering multiple concurrent construction projects, from inception through to project close‑out, ensuring that the project meets all safety protocols, the user’s functional requirements, the project schedule and project budget. Reporting to the Senior Project Manager – Capital Projects, this role’s key responsibilities include implementing repeatable predefined strategies and procedures to effectively manage the user group consultation process; representing the hospital in project approvals to authorities at the municipal and provincial levels; performing administrative and financial management activities to ensure that the department’s activities meet with TOH business and legal requirements, as well as CSA standards; preparing project schedules, specifications, contracts, and negotiating revisions; managing contract changes and additions with approved architects, engineers, general contractors, vendors, and suppliers; performing cross‑functional duties as assigned and/or requested; performing other duties consistent with the job classification. What You Will Do Develop project management related materials, including project charter, work breakdown structures, key performance indicators (KPIs), milestone maps, status reports, and tracking systems to identify and investigate issues. Develop standardised documentation concerning the project and the scope of the project to be distributed to stakeholders/project team. Develop project strategies, frameworks, and provide strategic advice and recommendations to senior leadership and leadership team. Support direction setting on key projects and programs and ensure project deliverables are met on time, within budget, and within scope. Examine and review client requests for changes during project development and/or implementation. Recommend approaches to problems arising during project implementation, develop and implement solutions and alternative approaches to ensure that projects are completed according to the established schedule and budget. Provide information and recommendations to internal and external stakeholders to inform them of project scope, objectives, communication strategies, the implementation plan, and to keep them informed of each project’s progress and changes. Act as a liaison to various project teams and stakeholders ensuring that lines of communication remain open and inclusive, including facilitating meetings and committees. Identify communication needs of the project, develop necessary communication plans and Non‑Union - Job Description (JD) products for target audience, internally and externally, including Q&As, e‑mails, communications, letters, briefing notes, and special initiatives. On‑board and communicate with various stakeholders at all levels throughout the organisation to ensure that the project has adequate buy‑in. Prepare reports, communications, presentations, and correspondence to support a wide range of business requirements. Conduct research on possible accommodation solutions, designs, and other implementations of the projects and reconfiguration of projects assigned. Conduct research to assist in evaluating best practice by sourcing and conducting benchmarking visits or conference calls with suitable organisations/vendors/advisors. Provide technical support to clients and produce data, spreadsheets, etc. that assist in clarifying the intent and requirements of specific projects or assist in reporting project status or project changes. Track trending data/information from various projects to ensure data validity and identify data outliers. Conduct quality control of completed projects to assess design effectiveness and recommend improved business processes and practices. Conduct research of various aspects of the projects to be able to act in an advisory capacity to various project agents and participants. Monitor key milestones for progress during the project to ensure that the whole project is delivered on time. Coordinate and manage activities associated with assigned projects and provide support to other project coordinators/project teams in the delivery of functional requirements. Provide leadership to committees and provide advice and guidance concerning project implementation and resolving issues/challenges that present or escalating them when required. Assign tasks within the team, as well as follow‑up on daily activities. Clarify team/stakeholder priorities, facilitate alignment of priorities, coach/mentor team and clients/stakeholders. Provide regular feedback to team members (indirect reports) on their work and provide input to their direct managers on their performance. What You Will Bring Four (4) year undergraduate degree in architecture, engineering science, or a B. Eng, C.E.T. or equivalent combination of academic and practical experience. Five (5) years of practical construction project management experience. Two (2) years of leadership experience. Significant experience writing and/or reviewing detailed project specifications and construction contract documents. Basic understanding of all construction disciplines, general construction practices, strategic and programme planning processes. Cooperative and flexible team player, able to build and maintain positive working relationships. Strong leadership, interpersonal, and facilitating skills. General accounting and financial management skills. Excellent oral and written communication skills. Excellent organisational and time‑management skills. Ability to adjust and meet unpredictable deadlines or changing priorities. Strong analytical skills. Ability to Analyse data, create and manage reports, and recommend course of action. Impeccable judgement continuously demonstrated in technical, financial, management, protocol and political matters. Above‑average team‑building and negotiation skills. Above‑average creativity, ingenuity, tact and diplomacy. Basic understanding of strategic and programme planning processes. Knowledge of codes, acts and regulations pertaining to the construction industry. Detailed knowledge of the Occupation Health & Safety Act; MOL Regulations, CSA Standards, Building Codes, Fire Codes and Engineering Standards. Computer literacy and sound knowledge of Windows‑based computer software, such as MS Office Suite (eg. Outlook, PowerPoint, Project). You will stand out with: Demonstrated experience in equipment and/or construction project commissioning. Project management designation (eg. PMP) and or Licensed Professional Engineer (P.Eng. with PEO). Construction experience in a Health Care environment. What You Can Expect From Us The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with world‑class care, exceptional service and compassion we would want for our loved ones. We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services. The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in‑house Learning and Leadership Development team to help align your goals with your career objectives. Interested? Apply today If you are passionate about what you do, motivated by improving the health of the community, excited by leading‑edge medical technology, and as committed to excellence, quality and patient safety as we are, we would like to hear from you. Please submit an on‑line application for the position you are interested in. We thank all those who apply but only those selected for further consideration will be contacted. The Ottawa Hospital is an equal opportunity employer and is committed to providing an inclusive work environment. Candidates are encouraged to request accommodations throughout all stages of the recruitment process. These accommodation requests will be kept confidential. To request an accommodation or if you have any questions regarding accessibility, please contact . #J-18808-Ljbffr