Project Coordinator, Capital and Planning Strategy

Project Coordinator, Capital and Planning Strategy Join to apply for the Project Coordinator, Capital and Planning Strategy role at Mount Sinai Hospital (Toronto), Sinai Health Sinai Health is looking for an experienced Project Coordinator to join our Capital & Planning Strategy Department at our Hennick Bridgepoint Campus. The Project Coordinator plays a key role in managing the operations and supporting the successful delivery of capital and facilities projects at our Hennick Bridgepoint Hospital. Reporting to the Site Manager, the incumbent is the first point of contact for a busy, high‑profile office where customer service and professionalism are of prime importance. Working closely with portfolio leadership, the Project Coordinator is responsible for skillfully coordinating all aspects related to the delivery of the portfolio’s core programs and services as well as managing the day‑to‑day operations of the office with confidence and efficiency. In this role you will: Implement and manage a variety of project related tasks as assigned by the Director, Site Manager or Project Managers; Assist Site and Project Managers in leading minor projects, weekly activity permit approval meetings, and providing project coordination and support to the hospital interdisciplinary team or capital projects team. Reviews and coordinates computerized maintenance management system (CMMS) quality checks; compile results and escalates to the Site Manager as required. Process and manage incoming service requests related to access control and minor equipment and furniture. Follows up with the facilities team, and external service providers for any outstanding work required. Support the scheduling and coordination of planning meetings with department representatives, consultants, and required team members. Coordinate, schedule and organize User Group meetings for transition and equipment planning, including meetings involving groups with membership external to the Sinai Health System, as well as various facilities & project committees. Perform quality management and administrative activities to ensure the efficient operation of the department. Support Project Managers in obtaining user input and feedback through User Groups and individual consultation to ensure user perspective is understood and represented in all aspects of facilities project design/development and implementation including equipment planning and procurement. Assist in the synthesis of user input and feedback to ensure gaps, impacts, or areas of overlap are identified and addressed through the appropriate forum to minimize impact on the outcome of the project. Participate in the review, analysis and evaluation of drawings, specifications and tenders and provide input to recommendations to ensure contracts and purchase orders are awarded to qualified, cost‑effective, and knowledgeable contractors/vendors. Assist in the preparation and management of complex project schedules, phasing and communication plans. Assist in the execution of staging and relocations resulting from renovations, ensuring minimal interruption of day‑to‑day operations and minimal impact to patients, families, staff, physicians and visitors. Ensure that all contractors have appropriate documentation and approval to undertake work. Maintain effective working relationships with all stakeholders, contractors, consultants and others on projects. Help to ensure that project procurement activities are conducted in accordance with the Health System’s existing and current policies, including the Broader Public Sector Procurement Directive (BPS). Assist Project Managers in communicating facilities initiative results to the Director, project sponsors, other project managers and key stakeholders, and make recommendations to hospital stakeholders (as appropriate) regarding the long‑term implementation of initiatives based on learning gained during the project lifecycle. Receive and confirm vendor invoices such that there are minimal delays in payment. Perform other duties consistent with the job classification as required. Job Requirements Mandatory Successful completion of a degree or diploma in Interior Design, Engineering, Architecture Technology or a construction‑related field from an accredited educational institution; or related Project Management experience. 3 years of experience in construction project management or facilities management, preferably related to healthcare. Applicants with proven equivalent and related training and experience may also be considered. Flexibility with respect to working hours. Preferred Accreditation from a recognized institution or related organization. Skills and Knowledge Knowledge of Alternative Financing and Procurement / Public Private Partnerships. Experience with various forms of construction complex contracts and contract management practices and procedures. Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word). Knowledge of AutoCAD 2007 or higher. Possess strong investigative and analytical skills to problem solve and resolve conflicts. Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team. Excellent written and verbal communication skills. Excellent time management skills with a strong ability to prioritize effectively and able to follow‑through on deliverables. Ability to function effectively in a fast‑paced environment with competing priorities and time constraints. Demonstrated satisfactory work performance and attendance record. Salary To be determined. If this sounds like you and you’re ready to build your career within project management, apply now and let us know why you would be a great addition to our team. Seniority level: Mid‑Senior level. Employment type: Full‑time. Job function: Information Technology. Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing. #J-18808-Ljbffr