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Media Billing Associate

4 weeks ago

Canada Havas CX Canada Full time

Do you have a customer-centric mindset and want to exercise your finance skills in the media industry? At Havas Canada, you have the opportunity to collaborate with a hard-working and inclusive team of Media Buyers, Media Planners, and Finance professionals.


Who You Are

  • Detail and process-oriented
  • Self-starter
  • Expert organizer
  • Strong mathematical and financial competency
  • Innovative problem-solver
  • Exceptional time management skills


Responsibilities

Media Billing :

  • Working knowledge in DDS Spot, Print, Digital, National Broadcast mediums in relation to client billing/reporting functionality.
  • Prepare monthly billings to clients as required by deadlines set by the finance department.
  • Prepare client reconciliations and monthly statements.
  • Set up bi-weekly status meetings with buying and account teams to ensure billing is in line with client contracts/agreements, and that media buys have been entered for billing.
  • Identify issues and resolve discrepancies by collaborating with the media buying services department to address discrepancies in campaign planning and buying.
  • Work with the AR collections team to adjust and reissue invoices to expedite client payments.
  • Follow guidelines and processes to ensure accurate and timely client invoicing each month.


Production Billing :

  • Process all fees, agency fees, and retainers through the production system.
  • Process all production invoices for TV, radio, etc., through the production system.
  • Generate the Monthly WIP Report, including income recognitions and special amount notes.
  • Process true-up commissions for HVP media buys (VTZ, PRZ, MLZ, DGZ, UHZ) through the production system.
  • Prepare the unbilled report with comments for the financial analyst at the end of each month.


Team Support:

  • Build relationships across multiple teams, including Media, Finance, and Operations.
  • Support ad-hoc projects and analysis as needed.


Qualifications

  • 1-3 years of experience in a billing role at an agency is a must
  • Knowledge of MediaOcean DDS system is a must
  • Diploma in Accounting or Finance is desirable
  • Proficiency in Excel required
  • Excellent verbal and written communication skills
  • Ability to interact productively with others across departments
  • Ability to plan and manage your own work to meet deadlines


Industry: Advertising

Role type: Fulltime

Workplace Type: Remote and Hybrid options