Corporate Office Administrator/Assistant

4 weeks ago

Etobicoke, Canada OpTalent | Ontario | Recruitment Full time

Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.

POSITION OVERVIEW

Reporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional who can wear multiple hats capably, you are the office “go-to person” ensuring a smooth-running office. You will support all departments within the office, including senior management. Confidentiality, resourcefulness, attention to detail, top-notch computer and organizational skills are essential.

RESPONSIBILITIES

OFFICE MANAGEMENT

  • Liaise and arrange services/purchasing from all facility vendors including office/parking, office supplies, travel, IT, etc.
  • Maintain and program all office systems/equipment (copiers, postage, phones, etc.)
  • Manage cell phone program: maintain database of users/units, track approvals and new orders, administer data plans, related costs and allocations. Liase with IT and dept. managers.

ACCOUNTING

  • Prompt A/P processing, including creation of purchase orders, coding of invoices related to facilities and marketing and other suppliers.
  • Prepare, code and submit various expense claims for certain team members.
  • Provide financial reporting support for marketing and finance.

ADMINISTRATIVE SUPPORT

  • Provide general administrative support as needed.
  • Document management including preparation and e-filing.
  • Provide executive-level administrative support including travel arrangements, reservations, meeting agendas.
  • Manage both incoming and outgoing mail/courier packages.
  • Greet guests and extend hospitality to all visitors; answer and direct incoming calls in a professional and courteous manner.
  • Staging and clean-up of meeting rooms; order catering when necessary.

JOB SPECIFICATIONS

Competencies

  • Strong planning, organizational, analytical and time management skills as well as exceptional attention to detail.
  • Proven ability to proactively support requests from all sources and ensure prompt follow up to completion.
  • Strong communication skills and ability to build effective relationships at all levels within the company.
  • Proven ability to maintain confidentiality and discretion regarding sensitive information.
  • Advanced computer skills required, including Microsoft Office Knowledge of SharePoint, Concur Expense, ReQlogic would be an asset.

Qualifications

  • Proven experience in a professional / corporate environment.
  • Post-secondary studies, preferably in business or related field.


Salary: $60K to 65K+

  • Corporate Office Administrator/Assistant

    2 days ago

    Etobicoke, Ontario, Canada OpTalent | Ontario | Recruitment Full time $60,000 - $65,000

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Corporate Office Administrator/Assistant

    1 day ago

    Etobicoke, Ontario, Canada OpTalent | Ontario | Recruitment Full time

    Join a Leading Landscaping Manufacturing Company! Our client, a key player in the landscaping manufacturing sector, is seeking a Corporate Office Administrator to become part of their Etobicoke team. Position Overview: Reporting to the Director Corporate Finance Administration Responsible for the day-to-day operational tasks

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, Canada OpTalent | Ontario | Recruitment Full time

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke. POSITION OVERVIEW Reporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operatio

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, Canada OpTalent | Ontario | Recruitment Full time

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, Canada OpTalent | Ontario | Recruitment Full time

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Corporate Office Administrator/Assistant

    4 weeks ago

    etobicoke, Canada OpTalent | Ontario | Recruitment Full time

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Office Assistant/administrator

    1 week ago

    Etobicoke, Canada The MBS Group Full time

    **Who we are** The MBS Group is one of the largest studio-based production service and studio development companies in the world. Our key capabilities include studio management, studio design and development, lighting, grip, and expendables. With extensive international reach—45 locations across 28 cities, nine states and three countries including the US,...

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, ON, Canada OpTalent | Ontario | Recruitment Full time €60,000 - €65,000

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, ON, Canada OpTalent | Ontario | Recruitment Full time €60,000 - €65,000

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke.POSITION OVERVIEWReporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive professional...

  • Office Administrator

    3 weeks ago

    Etobicoke, Canada Genieall Full time

    Office Administrator (**Onsite**) There are some roles in an organization that defy description. And yet, these roles are crucial for the smooth operations of the business. So, we thought very hard about what title would work for this job. In this role, you may likely be the first contact that the public has with our organization, and yet “**Director of...

  • Corporate Law Legal Assistant

    2 weeks ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Law Legal Assistant

    1 week ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Law Legal Assistant

    1 week ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Law Legal Assistant

    1 week ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Law Legal Assistant

    1 week ago

    etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Law Legal Assistant

    1 week ago

    Etobicoke, Canada Loopstra Nixon LLP Full time

    Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and...

  • Corporate Office Administrator/Assistant

    4 weeks ago

    Etobicoke, ON, Canada OpTalent | Ontario | Recruitment Full time €60,000 - €65,000

    Our client, a leader in the landscaping manufacturing industry is looking for a Corporate Office Administrator to join their team in Etobicoke. POSITION OVERVIEW Reporting to the Director Corporate Finance Administration, the Corporate Office Administrator is responsible for the day-to-day operation of the corporate office. An energetic, proactive...

  • Accounting Assistant and Office Administrator

    2 weeks ago

    Etobicoke, Canada Development Full time

    Position Position Title: Accounting Assistant and Office Administrator Location: Main office in Etobicoke, Bloor Islington area Reports To: Office Manager and Chief Accountant Work To Be Performed Accounts Receivable Residential Rentals - Enter Payments into Quickbooks - Preparation of Monthly Statements - Notification of Short Payments or...

  • Office Administrator

    3 weeks ago

    Etobicoke, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is currently hiring an **Office Administrator **to join our **Etobicoke, ON **headquarters team. Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a...

  • Sales Office Administrator

    4 days ago

    Etobicoke, Canada Tribute Communities Full time

    _**Sales Office Administrator**_ **Location**:Etobicoke - **The Company**_ Tribute Communities is an award-winning builder with over 40 years’ experience who has built more than 35,000 homes and condominium suites across the GTA. Tribute has won many awards for our workmanship and dedication to service, but also for our business practices which were...