Information Management Officer

About the Office of the Commissioner of Indigenous Languages (OCIL)

The Office of the Commissioner of Indigenous Languages is dedicated to promoting and championing Indigenous languages by supporting the efforts of Indigenous Peoples across Canada to reclaim, revitalize, maintain, and strengthen their languages.

Our national team is passionate about our work, and the difference we make with the research, resources and innovation we develop collaboratively with partners and share with Indigenous communities. We have policies in place to ensure a welcoming, safe and respectful workplace, as well as rigorous standards for transparency and accountability.

Our Vision: All Indigenous languages in Canada are safe, vibrant, and thriving.

Our Guiding Principles

1. There is an urgent need for concerted efforts and investments toward the revitalization of Indigenous languages to arrest and reverse the erosion that has already occurred. Research shows that no Indigenous language in Canada is safe and that all are in varying stages of endangerment.
2. Indigenous languages are fundamental to the identities, cultures, spirituality, relationships to the land, worldviews, and self-determination of Indigenous peoples.
3. Indigenous languages have and continue to contribute to the strength of Canada as a whole, including biodiversity and the richness of linguistic and cultural heritage. The Commission is committed to protecting the vitality of all Indigenous languages, including sign languages and sleeping languages.

We welcome interest from qualified candidates as we expand our national team to launch new, exciting projects and to meet growing organizational needs.

About the Role

The Information Management Officer (IMO) is responsible for the governance, organization, protection, and lifecycle management of the organization's information assets — both physical and electronic. Working closely with the IMIT Lead, the IMO develops and maintains recordkeeping standards, data structures, and classification systems; safeguards information repositories; and advises staff and management on information management best practices and compliance obligations.

Key Responsibilities

Cloud Data Governance & Protection

• Ensure cloud-stored data is properly organized, tagged, and easily retrievable — including labeling/classification work done in conjunction with the IMIT Lead (e.g., Microsoft Purview) as well as manual tagging by staff.
• Train staff on manual data tagging and classification practices to keep information consistently protected.
• Support Data Loss Prevention (DLP) policies through proper classification, tagging, and handling of data.

Policy, Procedure & Documentation

• Review, and maintain information management policies, procedures, and documentation; provide recommendations and assist in development of new processes as gaps are identified.
• Draft and maintain Information Management Administrative Instructions and related documentation.
• Maintain file plans and classification structures and catalogue records accordingly.

Storage, Archiving & Disposal

• Assist with storage requirements, archival, and destruction/disposal of records, both electronic and physical.
• Recommend and implement improvements to storage, retrieval, archiving, and disposal processes, coordinating with the IMIT Lead on infrastructure needs.

Compliance, Security & Continuity

• Collaborate with the IMIT Lead to safeguard information repositories and support information security systems.
• Monitor and audit information management practices for compliance; coordinate responses to information requests and data breaches.
• Identify and manage essential records within emergency preparedness and business continuity frameworks.
• Stay up to date on new legislative requirements.

Stakeholder Support & Program Improvement

• Support other departments' document and records management needs and advise staff and leadership on IM best practices.
• Identify content management issues and recommend process improvements; report on the effectiveness of IM programs and standards.

Qualifications

Education and Experience

• Diploma or degree in Information Management, Records Management, Library and Information Science, Archival Studies, Computer Science, or a related field — or equivalent combination of education and experience.
• 2+ years of experience in records management, information management, or a related discipline; experience in a Canadian regulatory environment is an asset.
• Experience developing or maintaining file plans, classification schemes, or retention/disposal schedules.
• Experience working with electronic document