Facilities Manager

We are seeking an experienced and hands-on Facilities Manager to oversee the maintenance, operation, and physical condition of a portfolio of industrial, commercial, and retail properties. The successful candidate will be responsible for ensuring that all properties are safe, operationally efficient, well-maintained, and compliant with applicable codes, regulations, and company standards.

The ideal candidate will have a strong understanding of building systems, HVAC equipment, capital repairs, and preventative maintenance, along with the ability to coordinate contractors, manage operating budgets, and oversee capital improvement projects. This role requires a practical, solutions-oriented individual who can assess building conditions, identify maintenance and repair requirements, and make informed recommendations regarding repairs, replacements, and long-term capital planning.

Key Responsibilities

1. Facilities Operations and Maintenance

• Oversee the day-to-day operation, maintenance, and physical condition of industrial, commercial, and retail properties.
• Conduct regular property inspections to identify deficiencies, maintenance requirements, safety concerns, and opportunities for improvement.
• Develop, implement, and monitor preventative maintenance programs for building systems, equipment, and common areas.
• Coordinate reactive maintenance, emergency repairs, and service requests to minimize disruption to tenants and property operations.
• Ensure building systems and equipment are operating efficiently and reliably.
• Maintain accurate records of inspections, maintenance activities, service contracts, warranties, and equipment documentation.

2. HVAC and Building Systems

• Demonstrate working technical knowledge of HVAC systems, including rooftop units (RTUs), make-up air units, air-handling units, boilers, chillers, ventilation systems, and associated controls.
• Coordinate HVAC servicing, troubleshooting, repairs, and equipment replacements with qualified contractors and service providers.
• Review contractor recommendations and quotations to assess the scope of work, proposed solutions, and overall value.
• Identify recurring HVAC issues, equipment inefficiencies, and potential system failures, recommending corrective actions as appropriate.
• Monitor the performance and maintenance of other building systems, including electrical, plumbing, fire and life safety, and building automation systems.
• Review building system deficiencies and recommend repairs or upgrades to improve reliability, energy efficiency, and operating performance.

3. Capital Repairs and Projects

• Identify, assess, and prioritize capital repairs, building deficiencies, and major maintenance requirements.
• Assist with the preparation of annual capital expenditure budgets and multi-year capital plans.
• Coordinate capital projects involving roofing, HVAC replacements, building envelope repairs, parking lots, paving, structural components, mechanical systems, and other major building improvements.
• Obtain and review contractor proposals, quotations, scopes of work, and project schedules.
• Evaluate repair-versus-replacement options and provide recommendations based on cost, asset condition, expected service life, and operational impact.
• Monitor contractor performance, project costs, timelines, quality of work, and compliance with approved scopes.
• Conduct site reviews and coordinate project closeout, including deficiencies, warranties, manuals, and required documentation.

4. Contractor and Vendor Management

• Source, evaluate, and coordinate qualified contractors, consultants, and service providers.
• Obtain competitive quotations and assess proposals for scope, pricing, technical suitability, and value.
• Monitor service provider performance and ensure work is completed safely, professionally, and in accordance with agreed requirements.
• Coordinate service agreements and maintenance contracts, including renewals, service levels, and performance expectations.
• Ensure contractors follow applicable safety requirements, site procedures, and permit requirements.

5. Budgeting and Financial Management

• Assist in preparing and managing property operating and maintenance budgets.
• Track maintenance expenditures, capital costs, purchase orders, and contractor invoices.
• Review invoices against approved quotations, completed work, and contractual terms.
• Identify cost‑saving opportunities without compromising building performance, safety, or asset longevity.
• Provide regular updates on outstanding repairs, capital requirements, budget variances, and project status.

6. Tenant Relations and Customer Service