Project Coordinator

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

The Engineering & Safety Division is looking for a Project Coordinator to provide coordination and administrative support to the Signals Engineering team for Capital Projects Group (CPG), State of Good Repair (SOGR), and Maintenance Delivery (MD) signalling works, including:

• Tracking Signals engineering submissions, including designs, RFIs, Work Plans and Methods (WPMs), System and Safety Assurance documentation, and other technical submissions.
• Maintaining the Signals Engineering Request Tracker (Punchlist), including review status, comments, approvals, and outstanding actions.
• Coordinating team meetings, calendars, action items, and follow-ups to support engineering activities and project deliverables.
• Supporting communication and coordination between Signals Engineering, project delivery teams, contractors, and other stakeholders.
• Monitoring submission progress and outstanding deliverables to support timely engineering reviews and approvals.

What Will Be Doing?

• Plans, forecasts, monitors and reports operating and capital project expenditures such as consultant fees and addenda, purchase orders, material supply contracts, Vendor of record contracts, construction contracts, legal agreements, change orders and cost sharing agreements with public or private organizations. May be designated with signing authority for authorized capital projects
• Ensures all internal and external approvals are obtained, and that design and cost dispute resolution and timely completion within established budget and schedule restrictions are adhered to.
• Ensures that each project or project phase is properly invoiced in a timely manner. May be designated with signing authority for authorized capital projects or their components as assigned.
• Administers project cost control by estimating capital costs, lifecycle cost, and maintenance cost, comparing actual cost/date with Baseline and creating, and monitoring and tracking monthly accruals for the project or portion of the project to which they are assigned, in order to forecast future accruals.
• Monitors the delivery of contractor services to ensure compliance with Metrolinx and GO Transit standards and policies, Regulated Railway Standards, Transport Canada regulations and guidelines, AREMA practices, the Railway Safety Act, Building Codes and Standards, and internal user group requirements through all stages of the project or maintenance program. Projects may include the rehabilitation of existing, and the design and construction of new, Railway Corridor infrastructure. The work may involve the preparation of environmental impact reports, project studies, design proposals, design reports, contract specifications, track schematics, inspection reports, inspection analysis, drawings, and construction administration.
• Contributes to the procurement and contracts process for projects or their component as assigned, including: coordination RFP in-market activities (setting up meetings, developing the agenda and presentation for senior management/evaluation committee), initiate tender process and prepare tender document specifications for construction and consultant contracts for submission to Procurement and Contract Services for tendering, review and respond to RFIs where applicable, participate in the drafting of the Request to Qualify and Quote, participate in evaluating bids and recommending for approval the award of contracts.
• Administers contractual paperwork and expedite in timely fashion (contract changes, submittals, invoices, financial documents are in order); coordinate Contract Amendments and emergent contracts, arranging site visits to confirm work as necessary
• Administers, monitors, and controls construction contractor assignment for GO Transit Railway Corridors signal and right-of-way infrastructure, as assigned, in order to hold vendors accountable by ensuring contract documents comply with policies and contractors/consultants are performing as per the terms of the contract
• Perform day-to-day project administration such as organizing electronic files, coordinating meetings (internal and external), attending meetings related to project or component, organizing and reporting on tasks, in order to minimize customer impacts, ensure