Senior Programme Associate

JOB DESCRIPTION

The Air Transport Bureau (ATB) supports Security and Facilitation; Economic Development of Air Transport; and Environmental Protection. ATB also contributes towards Safety, develops and coordinates global policy and a legal framework, manages the Aviation Security Audit Programme, and assists States in implementing security Standards and resolving deficiencies. ATB manages the Statistics Programme, generating aviation data, as well as forecasting activities and economic studies, enabling the provision of authoritative information on present and future air transport development.
The Aviation Security, Cybersecurity and Facilitation Branch (ATB/ASF) contributes to the development and coordination of a global policy and legal framework for international civil aviation with respect to aviation security, cybersecurity and facilitation, conducts audits that identify aviation security shortcomings and assists States in implementing security standards. ASF is responsible for the development, maintenance of, and advice relating to, Annex 17 – Security and Annex 9 – Facilitation.
The Facilitation (FAL) Section is one of the four Sections of the Aviation Security, Cybersecurity and Facilitation Branch, charged with delivering results with respect to ICAO’s Strategic Goal – Aviation Delivers Reliable, Accessible and Seamless Mobility for All. Its primary responsibility is to develop and update Standards and Recommended Practices (SARPs) related to the facilitation of the international air transport system, found in Annex 9 — Facilitation, and to support Member States with their implementation of SARPs. The Section manages and oversees the work programme of the Facilitation Panel (FALP) and its working groups and directs the work of the Facilitation Division. The Section is equally responsible for activities related to the ICAO Traveller Identification Programme (ICAO TRIP) Strategy, which includes the development of specifications for Machine Readable Travel Documents (MRTDs), published as Document 9303, the work programme of the Technical Advisory Group on the Traveller Identification Programme (TRIP) Strategy (TAG/TRIP) and its working groups, and the operation of the Public Key Directory (PKD). It provides support to the Assembly, Council, Air Transport Committee (ATC) and the PKD Board.
The incumbent of the position reports to the Technical Officer ICAO TRIP and works independently to provide administrative services, programme coordination, and management support, prepare accurate and timely reports to Technical Officer ICAO TRIP and support the overall work programme of the Facilitation Section. The Technical Officer ICAO TRIP provides advice, especially on complex procedures, technical issues and overall project administration. Furthermore, the incumbent will supervise staff resources on occasion, which includes delegation and distribution of tasks and decisions on priorities. However, in such situations, technical supervision and performance evaluation responsibilities will remain with the Technical Officer ICAO TRIP.

Major duties and Responsibilities

Function 1 (incl. Expected results)

Provides overall programme coordination and document management support to the ICAO TRIP activities,

• Assist in the planning, coordination and monitoring of ICAO TRIP programme activities and workplans.
• Coordinate preparation, review and dissemination of correspondence, State Letters, briefing notes, reports, presentations and other programme documentation.
• Assist in the preparation of reports and briefing materials for ICAO management, meetings and governing bodies.
• Maintain records and track actions arising from TAG/TRIP, NTWG, ICBWG, Facilitation Panel meetings and other related forums.
• Monitor programme workplans, schedules, deadlines and deliverables and coordinate follow-up actions with relevant stakeholders.
• Monitor State Letters replies, deadlines and facilitate follow-up actions with States, experts and stakeholders.
• Maintain programme documentation and electronic repositories relating to TRIP activities.
• Support preparation of working paper for ICAO governing bodies and management.

Function 2 (incl. Expected results)

Provides secretariat and administrative support to the TAG/TRIP and its Working Groups,

• Coordinate the preparation, processing and distribution of working papers, reports, correspondence and other documentation related to TAG/TRIP meetings and related expert groups.
• Support the planning and organization of TAG/TRIP meetings, Working Group sessions and expert consultations, including logistical arrangements for in-person, virtual and hybrid meetings.
• Maintain records of recommendations, conclusions and action items arising from meetings and monitor follow-up activities to support timely implementation.
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