General Virtual Assistant – Operations, Bookkeeping

General Virtual Assistant – Operations, Bookkeeping & Events

Client Industry: Leadership Development / Experiential L

eadership

Employment Type: Full-Time

(40 hours/week)

Work Setup: Remote

Cl

ient Location: Canada

Time zone: 8:00 am - 5:00 pm Mon-Fri (Eastern Time)

Salary: 40k/Monthly

Project summary

We will recruit and place a Virtual Assistant to become the primary administrative, bookkeeping, and event logistics coordinator for the Canadian Leadership Company. The VA will manage routine accounting tasks, event coordination, and light marketing support.

The objective is to eliminate the founder's administrative burden, manage repetitive event logistics, and ensure business continuity while the founder is off the grid, allowing management to focus on higher-level priorities.

Bo

okkeeping & Financial Administration

Manage daily accounting tasks and bill management

Track cash flow, monitoring money coming in and going out

Upload and organize financial receipts

Create budgets for monthly experiential leadership events

Process invoices and pay vendors/stakeholders after events conclude

Chase outstanding invoices and collect payments from clients

Event Coordination & Logistics

Manage repetitive, routine logistical tasks for monthly off-site events

Coordinate basic facility and on-site requirements (e.g., venue prep)

Maintain business operations and run the show while the founder is away on extended, off-the-grid mountaineering expeditions

Marketing Support

Take on basic, day-to-day marketing tasks to relieve the founder's workload

Manage and support company social media efforts

Job Description

Role Summary

The Canadian Leadership Company is seeking a highly organized and dependable Virtual Assistant to become a key operational support resource across administration, bookkeeping, event logistics, and basic marketing.

This role is designed to significantly reduce the founder's day-to-day administrative workload and ensure the business continues to operate smoothly when the founder is unavailable, including during extended off-the-grid mountaineering expeditions.

The ideal candidate is someone who can take ownership of recurring administrative and financial tasks, stay on top of deadlines, coordinate routine event logistics, and proactively keep things moving without requiring constant supervision.

Key Responsibilities

Bookkeeping & Financial Administration

Manage day-to-day bookkeeping and accounting-related administrative tasks.

Manage bills, invoices, receipts, and other financial documentation.

Track cash flow, monitoring money coming into and going out of the business.

Upload, organize, and maintain financial receipts and records.

Prepare monthly budgets for experiential leadership events.

Process invoices and coordinate payments to vendors and stakeholders following events.

Follow up on outstanding client invoices and assist with payment collection.

Maintain accurate and organized financial information for ongoing business operations.

Event Coordination & Logistics

Coordinate recurring administrative and logistical requirements for monthly off-site leadership events.

Manage routine event preparation tasks and ensure logistical details are handled on schedule.

Coordinate basic facility and on-site requirements, including venue preparation and related arrangements.

Communicate with vendors, stakeholders, and other parties as needed to ensure events run smoothly.

Maintain organized event information, schedules, requirements, and follow-up tasks.

Take ownership of recurring logistics so the founder does not need to manage routine event administration personally.

Business Op

e

rations & Administrative Support

Provide reliable day-to-day administrative support across the business.

Monitor recurring tasks, deadlines, payments, and operational requirements.

Keep business activities moving forward when the founder is unavailable.

Identify outstanding items and follow up proactively rather than waiting for instructions.

Maintain organized records, documentation, and operational information.

Help ensure continuity of business operations during extended periods when the founder is off the grid.

Ma

rketing & Social Media Support

Handle basic, recurring marketing and administrative tasks.

Support the company's day-to-day social media activities.

Assist with organizing and maintaining social media content and schedules.

Provide general marketing support as