Intermediate Specialist, Finance

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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Accounting

# of Open Positions:

2

Faculty/Service - Department:

Finance_Faculty of Social Sciences

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/08

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/19

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$85040,00 - $107421,00

Job Description Summary
About the Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty’s masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position Purpose

Undertakes financial analyses, projects, and assignments of varying complexity to address emerging operational requirements and support faculty priorities. Provides specialized financial support and expertise, including assistance to other areas of the financial services team, as required.

In this role, your responsibilities will include:

• Financial Operations: Oversees the financial administration of operational funds, specialized funds and revenue-generating activities within the faculty. Monitors revenues, expenditures, fund balances and financial commitments to ensure compliance with University policies and funding requirements. Under the guidance of the Finance Manager, monitors financial transactions and activities to identify actual or potential financial risks, ensures appropriate internal controls are in place and operating effectively, and investigates anomalies or compliance concerns. Supports internal and external audit activities by maintaining accurate financial records, preparing supporting documentation, and promoting audit readiness.
• Reporting and Financial Tools: Creates moderately complex financial reports and helps design analytical tools such as dashboards, performance and quality control indicators, and costing models. Supports the effective, consistent and efficient management of the Faculty’s financial resources by providing meaningful financial information and analysis.
• Accounts Payable Approval and Expenditure Oversight: Reviews and approves invoices with delegated signing authority, ensuring expenditures are eligible, accurately coded and aligned with budgetary provisions and funding requirements. Provides oversight of spending activities, identifies potential compliance and budgetary concerns, and recommends corrective actions to main financial integrity and support sound resource management.
• Other Accounting Functions: Oversees all stages of the customer invoicing process from the creation of client accounts to the preparation of invoices and the monitoring of accounts receivable balances. Ensures compliance with relevant requirements for tax applications. Approves cash deposits. Reconciles balance sheet and income statement accounts; prepares necessary journal entries to ensure accounting accuracy and GAAP compliance.
• Budget planning and financial analysis: Conducts financial analyses and forecasts to support budget development and short, medium and long-term planning. Provides recommendations to management and other members of the faculty on budget preparation, financial projections, funding shortfalls and resource allocation strategies to optimize revenues, manage expenditures and support decision-making.
• Salary budget and funding management: Monitors and analyzes salary expenditures, funding allocations and budget commitments to ensure personnel costs are accurately charged to the appropriate funding sources. Oversees the financial impact of staffing activities on operating and unrestricted funds, identifies actual or potential funding shortfalls, and provides timely advice and recommendations to leadership to support effective budget management and long-term financial sustainability.
• Special projects: Contributes and leads special projects involving financial analysis, process review, business improvement and system implement