Associate Vice President of Advancement Systems + Enablement

Associate Vice President of Advancement Systems & Enablement

Location: Indianapolis, IN / Remote Optional

Position: Full-time

Department: Development / Technology

Direct Report: Chief Advancement Officer

POSITION OVERVIEW

The Associate Vice President of Advancement Systems & Enablement is a full-time leadership position responsible for ensuring the Foundation’s people, processes, data, and technology platforms are aligned to advance the organization’s mission and objectives. This role combines both strategic and tactical responsibilities, serving as the steward of the Foundation’s advancement systems while fostering organizational adoption, proficiency, and effective utilization of technology and data. The Associate Vice President serves as the operational owner of the systems and tools that support fundraising, donor engagement, scholarship and grant administration, program delivery, and related organizational functions. The position is responsible for data governance, data integrity, system optimization, and the management of cross-organizational data relationships and workflows. Working closely with executive leadership, the role helps evaluate, recommend, and implement technology solutions that enhance organizational effectiveness, improve decision-making, and support strategic priorities. Operating within a shared-services technology environment, the Foundation manages complex fundraising, financial reporting, donor stewardship, scholarship, grantmaking, and programmatic activities. This position serves as the Foundation’s primary liaison for these technology relationships excluding selected systems that rest with the finance team, ensuring systems integration, data security, information accessibility, and operational continuity. The Associate Vice President also provides reporting, analytics, and organizational intelligence that enable data-informed decisions while helping staff and volunteers leverage available tools to maximize performance and mission impact.

KEY RESPONSIBILITIES

Data Architecture & Systems Strategy (20%)

• Serves as the strategic architect and administrator of the Foundation’s advancement technology infrastructure.
• Develops, documents, and implements policies, procedures, and standards governing data management, security, accessibility, and system utilization.
• Acts as the primary owner, administrator, and subject matter expert for Raiser’s Edge and related advancement systems.
• Evaluates emerging technologies, artificial intelligence tools, automation platforms, and predictive analytics solutions that improve organizational effectiveness, fundraising performance, and operational efficiency.
• Oversees system configuration, optimization, upgrades, integrations, and ongoing maintenance to ensure operational effectiveness.
• Manages the Foundation’s broader data ecosystem, ensuring systems function cohesively to support fundraising, communication, stewardship, scholarship, grantmaking, finance, and operational needs.
• Leads integration efforts and manages relationship between Foundation-managed platforms and external systems, including Salesforce, event management platforms, online giving tools, payment processors, marketing automation systems, and other-third‑party applications, including contract oversight, performance evaluation, and strategic planning.
• Develops and maintains system documentation, data dictionaries, reports, queries, workflow maps, and governance standards.
• Collaborates with internal and external stakeholders to ensure systems align with organizational priorities and strategic objectives.

Data Integrity, Governance & Operations (40%)

• Oversees the day-to-day integrity, accuracy, completeness, and reliability of the Foundation’s constituent and donor database.
• Establishes and monitors data quality standards and key performance indicators related to database health.
• Leads ongoing data audits, cleanup initiatives, deduplication efforts, and corrective actions to maintain accurate records.
• Develops and implements data governance practices that ensure consistency across departments and platforms.
• Creates and enforces procedures for data entry, constituent management, coding structures, campaign tracking, and record maintenance.
• Collaborates with Finance team to establish and maintain gift processing workflows, policies, and controls that support accurate financial and donor records.
• Serves as the primary resource for troubleshooting data-related issues and resolving system discrepancies.
• Oversees data imports, exports, migrations, and conversion projects while ensuring data accuracy and integrity.
• Partners with advancement, finance, and program staff to ensure accurate reconciliation and reporting of philanthropic activity. <