Evidence Control Attendant

Competition Number: 23702

Salary Information: $83,601.30 - $98,455.80 annually. (2026 rates of pay)

Job Information

• Directorate: Information Services
• Section: Evidence Control
• Pay Group: Five (5)
• Job Code: 10005259
• Work Location: 2799 Swansea Crescent
• Supervisor's Title: Supervisor Evidence Control
• Effective Date: May 9, 2022

Overall Purpose

Under the supervision of the Evidence Control Unit Supervisor, the Evidence Control Attendant is responsible for transporting, receiving, documenting, controlling and releasing recovered property, court exhibits and evidence, including narcotics, cash, and firearms; pickup of lost and found property; handling telephone and in person inquiries from internal and external contacts and members of the public; and assisting with shipping and receiving of property at the loading dock.

Major Responsibilities

• As part of a team of Evidence Control Attendants, conduct Property Retrieval activities.
• Maintain property inventory and continuity of evidence on in-house computer Records Management System (RMS) and on hardcopy history cards.
• Provide client-centred service to a variety of internal and external community partners as well as members of the general public.
• Responds to calls where immediate Police Officer attendance is not necessary utilizing the same equipment as officers (mobile and portable radios, vehicles and in-house computers); retrieve all DPR (deferred property retrieval) items i.e. bikes, tools, etc.; assist Fraud section with counterfeit pick-ups.
• Attends Divisional Property / Evidence locker rooms daily for property retrieval, which may include the handling and transportation of firearms and cannabis.
• Attends provincial court to review, verify and return exhibits that are no longer required for trial.
• Attends for call-back, as required, to assist officers with large search warrant seizures, drugs calls, etc. where assistance is required to transport property / evidence.
• Logging of initial property entry as well as general maintenance and quality assurance of all property reports.
• Logging of high-risk items, such as money, firearms, and narcotics. Regular correspondence and reporting to other Government departments as required.
• Report writing, note taking, call tracking, property log maintenance.
• Research exhibits upon completion of Court or investigation to ensure no duplicate entries are entered into the property module.
• Confirm disposal authorization and coordinate for the destruction of firearms and narcotics.
• Perform Discrepancy and Browse reports (audits).
• Complete Disposal Reports as per ECU SOPs.
• Dispose of items to be destroyed as per policy 5.25, Property-Recovered, Seized, Found.
• Coordinate with and assist third party companies with specialized disposals, such as biohazardous materials.
• Correspond with officers regularly in an attempt to dispose of property, release property to owners and for court purposes and to maintain records.
• Perform all reasonable efforts to locate owners for items for release; research various databases, including Ministry of Transportation of Ontario (MTO), Canadian Police Information Centre (CPIC).
• Correspond with general public regarding return of property and / or determination of owner.
• Assist with inquiries from general public regarding lost / stolen items (i.e. recovered or not).
• Liaise with Seized Property Management Directorate (SPMD), Passport Canada, Bank of Canada, RCMP, etc. regarding various policies relating to seizure and disposition of property.
• Correspond with Health Canada regarding destruction of narcotics; prepare and maintain Seizure and Disposition Report for every narcotic seized.
• Correspond with GC Surplus and Rideau Auctions, regarding sealed bid sales (public sale).
• Liaise with external courier companies to ensure appropriate transport of property/documents to external partners and members of the public, as required.
• Provide guidance and support to sworn officers and civilians on workflow issues and Evidence Control policy and procedures.
• Works jointly with the Drug Section and coordinates disposal of drugs.
• Facilitate the OPS Auction Function.
• Represents ECU at Joint H&S Committee Meetings.
• Assist and advise the RMS Applications Coordinator / Business Solutions Support staff during preparation and delivery of RMS upgrades; test and implement upgrades of the software; submit and monitor RMS enhancement requests.
• Attendants can be called to upon to testify in court. A thorough understanding of notetaking, report writing, and court procedures are necessary.