Project Coordinator

Department: Operations – Site Services

Location: Alberta Industrial Heartland / Dow Project Sites

Reports To: Project Manager / Senior Project Manager

Employment Type: Full-Time

Position Overview

The Project Coordinator / Senior Project Coordinator – Site Services is responsible for providing project coordination, administrative oversight, and operational support for multiple industrial construction and Site Services contracts.

This position will serve as a primary liaison between Backwoods Group, PCL, Ledcor, Dow, internal operations teams, field supervision, vendors, and other project stakeholders in support of current and upcoming Site Services scopes.

As Backwoods Group's work at Dow continues to expand, this role will help establish and maintain the administrative and coordination structure required to effectively manage multiple concurrent contracts and scopes. The position is intended to provide oversight of project administration rather than performing primarily day-to-day transactional administrative work.

The successful candidate will be highly organized, proactive, and comfortable working in a fast-paced industrial construction environment where priorities, manpower requirements, equipment needs, and client requests can change quickly.

Key Responsibilities

Project Coordination & Oversight

• Coordinate the administrative and operational requirements associated with multiple Site Services contracts and scopes at Dow.
• Maintain visibility across current and upcoming work to ensure project requirements, commitments, deadlines, and deliverables are identified and managed.
• Develop and maintain effective systems for tracking project activities, client requests, action items, documentation, manpower, equipment, vendors, and outstanding requirements.
• Receive and coordinate requests from PCL, Ledcor, Dow, and other project stakeholders, ensuring each item is assigned to the appropriate internal resource.
• Monitor outstanding action items and follow up with responsible parties to ensure commitments are completed and formally closed out.
• Identify competing priorities, potential delays, resource constraints, and administrative gaps and escalation concerns to project leadership as required.
• Support the coordination of multiple concurrent contracts while maintaining clear separation of scope, documentation, resources, and client requirements.
• Act as a primary Site Services coordination contact between Backwoods Group and client/contractor representatives, including PCL and Ledcor.
• Develop strong working relationships with client representatives, field leadership, subcontractors, vendors, and internal departments.
• Participate in client and project meetings and ensure decisions, action items, responsibilities, and deadlines are documented and communicated.
• Coordinate responses to client requests and ensure appropriate follow-through by internal departments and operational teams.
• Maintain professional, timely, and consistent communication with project stakeholders.
• Support project leadership in identifying upcoming client requirements and preparing Backwoods resources accordingly.

Manpower & Resource Coordination

• Work closely with Operations, Recruitment, Human Resources, Training, and field supervision to coordinate manpower requirements across project scopes.
• Maintain visibility of current and upcoming workforce requirements, including positions, quantities, schedules, mobilization dates, qualifications, and site-specific requirements.
• Assist with workforce planning to ensure resources are identified and mobilized in accordance with project schedules.
• Coordinate project requirements related to equipment, vehicles, materials, and other operational resources.
• Support mobilization and demobilization activities as project scopes begin, change, or conclude.
• Coordinate equipment and vendor requirements based on project needs.
• Track equipment requests, deliveries, rentals, utilization, returns, and outstanding requirements as applicable.
• Coordinate with approved vendors and subcontractors to support project schedules and operational requirements.
• Assist with obtaining quotes, purchase requirements, documentation, and approvals in accordance with company processes.
• Monitor vendor commitments and follow up on outstanding deliverables.
• Work with project leadership to identify opportunities to improve resource utilization and coordination between multiple scopes.

Project Administration & Controls

• Provide oversight and coordination of project administration to ensure documentation is accurate, current, organized, and readily available.
• Establish stan