Fleet Compliance Coordinator

Location: Calgary, AB with travel to Ontario required

Basic Function

The Fleet Compliance Coordinator is responsible for ensuring that Iconic Power Systems' truck and trailer fleet remains compliant with all applicable federal and provincial transportation regulations, company policies, and industry best practices. The position will initially focus on fleet operations in Alberta and Ontario while supporting the development of standardized compliance programs that can be expanded across Canada and the USA. The Fleet Compliance Coordinator serves as the primary administrator for driver qualification records, commercial vehicle compliance, Hours of Service (HOS), Electronic Logging Devices (ELDs), fleet inspections, licensing, registrations, and carrier safety programs. This position will also be responsible for administering the company's fleet technology platforms, using Geotab to monitor vehicle utilization, inspections, and HOS compliance, and Fleetio to administrate maintenance, repairs, servicing, and asset records. This role works closely with Operations, Fleet Services, Health & Safety, Human Resources, and field personnel to ensure fleet operations are safe, compliant, efficient, and audit-ready. Qualifications

Education

Diploma or Certificate in Transportation, Logistics, Fleet Management, Business Administration, Occupational Health & Safety, or a related discipline. Equivalent education and relevant experience may be considered. Experience

Minimum 3-5 years of experience in transportation compliance, fleet administration, fleet management, logistics, or safety management. Experience supporting regulated truck and trailer fleets, with knowledge of Albert and Ontario transportation regulations is preferred. Experience with regulatory audits, compliance programs, and utility, construction, or commercial fleet operations is considered an asset. Skills

Strong working knowledge of transportation compliance requirements, including National Safety Code (NSC), Hours of Service, Electronic Logging Device, driver qualifications, commercial vehicle inspections, carrier safety programs, and fleet maintenance records. Proficiency with Microsoft Office, Excel, compliance reporting tools, electronicdocument management systems, and fleet management platforms. Experience with Geotab and Fleetio, including telematics, maintenancemanagement, work orders, and asset tracking, is preferred Experience with Samsara, Whip Around, or similar fleet technology platforms is considered an asset Personal Characteristics

Safety - We go home safe every night. Integrity - Around here our word means something. Quality - Our quality stands on its own. Accountability- We provide solutions, not problems. Teamwork - Great people working together. You have a calm demeanour and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly. Capable of implementing a culture of winning. We win the projects we want to win You are someone people rely on. You are responsible and dependable. Approachable by all levels. Not afraid to approach difficult situation and dig in to find a solution, Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time. Leadership - willingness to lead, take charge, offer opinions and direction to respective personnel. Other

Must have a Class 5 Driver's License (or equivalent). Must travel occasionally within Alberta and Ontario, with periodic travel across Canada as required Duties

Maintain compliance programs for regulated commercial vehicles operating in Alberta and Ontario. Administer fleet compliance programs and records to ensure adherence to transportation regulations, company policies, and carrier safety requirements. Monitor and maintain driver qualification files, licensing, certifications, training records, and renewal requirements. Coordinate vehicle registrations, permits, inspections, and regulatory documentation for commercial vehicles and trailers. Administer and maintain fleet management systems, including Geotab and Fleetio, ensuring accurate vehicle, driver, maintenance, and compliance records. Monitor Hours of Service (HOS), Electronic Logging Devices (ELDs), driver logs, inspections, and maintenance schedules. Coordinate regulatory audits, compliance reviews, and monitor roadside inspections, and respective corrective actions. Support fleet compliance training, onboarding, policy development, and employee communications. Maintain organized, accurate, and audit-ready fleet documentation and records. Responsibilities

Ensure compliance with applicable federal, provincial, and industry transportation requirements, including NSC, HOS, ELD, CVSA, CVOR, CVIP, and related regulations. Track and report on fleet compliance, driver qualifications, vehicle utilization, main