Construction Administrator

Construction Administrator / CA Lead

Charlottetown, Prince Edward Island

Salary range: $75,000 – $95,000 (commensurate with experience)

Shape Your Future With Us

At Coles Associates, we invest in our people through meaningful mentorship, hands-on project experience, and opportunities for career growth. Working alongside experienced engineers, architects, designers, technologists, and project managers, you’ll gain exposure to diverse projects while developing the skills needed to achieve your professional goals.

Our work spans Atlantic Canada and beyond, offering the opportunity to contribute to projects that make a meaningful impact both locally and internationally. This broad perspective, combined with the strength of our close-knit, multidisciplinary team, fuels creativity and drives innovation.

At Coles, you’ll learn, collaborate, and make an impact from day one.

About the Role

We are seeking a Construction Administrator / CA Lead to join our Charlottetown, PEI office. In this role, you will support the successful delivery of projects through the construction phase by supporting contract administration, coordinating project documentation and communication, and participating in field reviews to determine, in general, whether observed work is proceeding in accordance with the drawings, specifications, and contract requirements.

This is a consultant-side role intended for someone with solid construction administration experience who can take increasing responsibility for active projects, including project documentation, construction meetings, RFIs and submittals, proposed changes, payment review, deficiency review, closeout, and warranty follow-up. Experienced candidates may act as the primary CA contact on assigned projects.

This position is well suited to a senior construction administration professional who understands that good CA is more than paperwork. It requires sound judgment, organization, clear communication, disciplined follow-up, and the ability to keep Owners, Contractors, consultants, and internal teams moving through issues in a fair, professional, and well-documented way.

The successful candidate will identify cost, schedule, and scope risks early, communicate clearly with Owners and Contractors, and know when to elevate issues to the Project Manager, discipline lead, or senior leadership.

The successful candidate will also be expected to provide calm, professional leadership when construction issues arise, coordinate internally before formal direction is issued, and help maintain a clear and consistent Coles response to Owners and Contractors.

Working closely with architects, engineers, contractors, consultants, and clients, you will help coordinate construction phase communication, technical reviews, documentation, and issue resolution throughout the construction process. This role supports contract administration and field review, but does not direct the Contractor’s means, methods, site safety, or construction operations.

Key Responsibilities

• Support and, with appropriate experience, lead consultant-side construction administration on assigned projects from tender/award through construction, deficiency review, closeout, and warranty follow-up.
• Act as the primary CA contact on assigned projects where appropriate to experience and responsibility, coordinating communication between Owners, Contractors, internal project teams, and subconsultants.
• Maintain and actively manage CA logs, including RFIs, shop drawings, site instructions, proposed changes, change orders, payment certificates, deficiencies, and closeout items.
• Review construction documentation, including RFIs, shop drawings, substitutions, proposed changes, contractor quotations, payment applications, and project correspondence for completeness, consistency, and contract impact.
• Attend and/or chair construction meetings and site visits, document progress, track action items, and follow up on outstanding issues.
• Identify potential cost, schedule, scope, code, procurement, or contractual risks and elevate appropriately.
• Coordinate field reviews and deficiency tracking and assist in reviewing observed work for general conformance with the drawings, specifications, and contract requirements.
• Support and, where appropriate, mentor junior staff, technologists, and project administrators in CA procedures, documentation standards, and issue escalation.
• Maintain organized project records, photographs, and construction documentation.
• Contribute to improving Coles’ CA standards, templates, logs, and internal training practices.

Key Qualifications

• Diploma or degree in Architectural Technology, Engineering Technology, Construction Management, Architect