New Installations
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Location: Ottawa, ON, Canada
Job ID: 92284
We Elevate… Quality of urban life
Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contributes to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.
With Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability. Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.
New Installations & Modernizations Coordinator
Your Main Responsibilities
The New Installations/Modernization Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation and Modernization projects from award thru to close out. This will involve customer interaction, process management, and the detailed planning and organization of projects, including ordering construction related material, receiving parts, and conducting construction and modernization site visitations.
Responsibilities
Administration
- Assist New Installation/Modernization team in all aspects of their jobs, including processing project documentation, dealing with suppliers, field requests, and customer requests
- Prepare required documentation for New Installations/Modernization turn-over
- Prepare and send project documents, correspondence and manuals as required
- Attend construction meetings, prepare and distribute minutes
- Ensure project billings and vendor invoices are accurate
- Assist with collections
- Maintain technical and ISO databases
- Filing and other administrative duties
Process Management
- Support bid and quotation process
- Review customer contracts to ensure they coincide with Schindler installation policies
- Monitor and update SAP and Project Planner to ensure all major project milestone dates are met
- Assist with coordinating and receiving material in warehouse, as well as coordinating shipping and deliveries to sites
- Assist with project cost control through the preparation, issuance and processing of contract change orders and the review of supplier invoices and construction crew time tickets to ensure accuracy and coding to proper accounts
- Assist with maintaining project milestones by assisting Sales with the approvals process
- Plan, monitor and control TSSA submission process to meet project schedule
- Plan and coordinate TSSA Inspections of all Projects
Customer Orientation
- Communicate with customers both internal and external including general contractors, architects and other trades
- Apply knowledge of Elevator and Building code requirements to respond to customer or architect inquiries
- Assist with turn-over to customers
Health and Safety
- Participate in Joint Health and Safety Committee meetings including researching of tabled issues, coordination of training activities, meeting minute distribution, and safety board maintenance
- Annual review of field tooling and safety equipment requirements.
Modernization
- Organize provincial Safety Authority directives and monitor their progress
- Monitor the modernization weekly labor plan and complete budget updates
- Assist with Modernization activities as required
What You Bring
Knowledge
- Post Secondary Education and/or related experience
Critical Skills
- Technical proficiency and/or construction experience preferred
- Proficient in MS Office
- Communication: Excellent verbal and written communication skills
- Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
- Problem Solving: Information seeking and achievement orientation, ability to solve problems both