Senior Document Controller

The Document controller is responsible for maintaining engineering records and information in a project-driven environment. This document Controller is to ensure documentation in support of a wide variety of Electrical Utility Projects. The role will have knowledge of documentation packages (i.e., review packages, Information package and project turnover docs), as well as engineering & project nomenclature (i.e., Single Line Diagrams, transmittals, reference drawings, models). The Document Controller will adhere to the standards, processes, and quality control structure, as well as demonstrate a positive attitude, be a disciplined self-starter, and have superior written and oral communication skills. The Document controller needs to work closely with project management and design engineers to ensure all design/build projects are delivered on time.

Qualifications

Education

• A bachelor’s degree or Diploma.

Experience

• At least six yearsexperience in a document management office environment, including experience with computerized Document Management Systems, Computerized Drafting systems.

Skills

• Advanced knowledge of engineering terminology and documentation.
• Strong computer skills required including ProjectWise and experience with Microsoft Office applications.
• Strong organizational and time management skills.
• Creative problem solver able to identify, analyze, and communicate potential delays and issues and options for their resolution.
• Superior ability to meet tight deadlines and multi-task.
• Capacity to resolve complex issues in a timely manner.
• Ability to build relationships with clients, consultants, approval authorities and utility representatives.
• Strong interpersonal, written, and verbal communication skills.
• Ability to effectively lead, train and provide mentorship to other document controllers and drafting professionals.
• Ability to maintain customer relationships while identifying and supporting and establishing new opportunities and business lines.
• Ability to deal effectively and professionally with all staff levels within the office.
• Understanding of project financial accounting and controls including change management processes and the creation of change orders.

Personal Characteristics

• Safety - We go home safe every night.
• Integrity - Around here our word means something.
• Quality - Our quality stands on its own.
• Accountability- We provide solutions, not problems.
• Teamwork - Great people working together.
• Not afraid to approach difficult situations and dig in to find a solution.
• Self-motivated to make improvements and get tasks done on time.
• You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.

Other

• Must have a valid driver’s license.
• Strong written and verbal communication skills

Duties

Prepare transmittals, evaluating work procedures and Project Management

• Ensuring the document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.
• Assist in evaluating work procedures for potential process improvement.
• Ensure all internally prepared drawings are logged into the document control system, distributed, and returned by users in accordance with IPS and client procedures.
• Collaborate with Project Management to prevent issues and ensure that drawings related issues are prioritized and resolved quickly to maintain schedules and prevent work stoppages or downtime for construction crews.
• Attending new project kick-off meetings on behalf of Document Control to relay critical information to the project team.
• Record and track internal and external distribution of documents, prepare transmittals, and ensure the timely transfer of electronic files to and from other consultants, our project team, and various sub-contractors and vendors.
• Manage RFI’s and distribute to the appropriate departments.
• Other duties as required.

Responsibilities

• Ensuring every team member gets home safely.
• Ensuring all Iconic designs are accurate and are delivered on time and have superior quality.
• Maintaining relationships with customers, consultants, and design approvers.

Additional Information

• The above stat