Document Controller, Pacific Link
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Document Controller, Pacific Link (Contract)
Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.
Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.
As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.
Our Core Values
Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us
Location: Calgary Head Office
Department: Pacific Link
Reports to: Lead, Document Control
Worker Type: Contract
Schedule Type: Full-time
Work Setting: In-office
Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.
Key Responsibilities
- Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
- Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
- Publish and manage documents within designated document management systems and repositories.
- Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
- Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
- Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
- Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
- Maintain document retention, storage, and archival processes.
- Assist with document audits, quality reviews, and reporting activities.
- Generate regular status reports and provide updates on document control activities.
- Troubleshoot document management system issues and collaborate with IT and business stakeholders.
- Contribute to continuous improvement initiatives.
Qualifications and Professional Experience
- Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
- Minimum 3 years of document control, records management, or information management experience.
- Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
- Working knowledge of document management systems and electronic records management practices.
- Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
- Strong proficiency with Microsoft Office applications.
- Strong attention to detail and organizational skills.
- Effective verbal and written communication skills.
- Certified Document Controller (CDC) designation is considered an asset.
Working Conditions
- Full-time, contract position based in the Calgary Head Offi