Recruitment Coordinator
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Hybrid (up to 4 days on site) | Embedded with a global investment bank
About LevelUP
LevelUP HCS provides recruitment consulting and strategic talent solutions that help companies scale with confidence. We combine specialist recruiters with management-consulting thinking, and place dedicated teams on site with our clients so they work as part of their hiring function.
The role
You'll join our on-site team at a leading global investment bank in Montreal. You'll be the coordination hub for a team of 4-5 recruiters. You'll own interview scheduling and logistics from first contact to offer paperwork, making sure candidates, hiring managers and vendors have what they need, when they need it.
Montreal hiring includes a high volume of contractor recruitment. That means coordination moves quickly and you'll work closely with external vendors as well as internal teams. The office culture is relaxed and tech-focused, and the pace is steady.
What you'll be doing
- Scheduling and managing logistics for interviews between candidates and hiring managers
- Preparing candidates ahead of interviews with job details, itineraries and day-of information
- Coordinating with recruiters, candidates and vendors to keep processes moving
- Collecting and documenting interview feedback and debriefs
- Producing daily interview reports for the recruitment team and reception
- Preparing new-hire paperwork and supporting onboarding
- Managing referral and unsolicited CVs
- Supporting campus recruitment activity and internship postings
- Building good working relationships with HR, hiring managers and vendors
What we're looking for
- Fluent French and English (essential)
- Strong organisation skills and close attention to detail. You'll be juggling a lot of diaries at once.
- Reliable with admin: forms, trackers and follow-ups get done properly and on time
- A friendly, responsive, customer-service approach with both recruiters and candidates
- Comfortable with Excel for tracking (advanced skills not needed)Calm under pace, and happy coordinating with external vendors
- Flexibility to support occasional early-morning or after-work interviews (core hours are 9-5)
- A bachelor's degree in HR, Communications, Marketing or a related field
- Experience in recruitment coordination, HR admin or a similar role is a plus, as is experience with an ATS such as Taleo
Where it could lead
If you're interested in sourcing or a future move into a recruiter or sourcer role, we'd love to hear that. There's scope to get involved in sourcing as you settle in.
Location
Montreal, on site up to 4 days a week
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