Senior Finance Officer Budget and Reporting

Senior Finance Officer Budget and Reporting (VRN SFO-AD-26-005)

Job Description

POSITION TITLE: Senior Finance Officer Budgeting & Reporting

REPORTING TO: Senior Finance Coordinator

DEPARTMENT: Finance

DUTY STATION: Country Office, Aden.

CONTRACT TYPE: Fixed Term

Job Purpose
To provide effective and timely financial management, budgeting, grants management and financial reporting support to Islamic Relief Yemen (IRY), ensuring that project budgets, expenditure, financial reports and funding requirements are accurately managed and compliant with donor requirements, Islamic Relief policies and applicable regulatory requirements.

Key Result Areas
Technical Level

Budget development, review and financial analysis.

Project financial monitoring and budget-versus-actual analysis.

Donor and management financial reporting.

Grants' financial management and compliance.

Financial planning, cashflow and fund monitoring.

ERP/financial systems management and data integrity.

Month-end and year-end financial closure.

Operational Level

Effective coordination with Program, Finance, Operations, HR, Supply Chain and other internal stakeholders.

Coordination with Regional Finance, auditors, banks, and other external stakeholders as required.

Accurate and timely financial records and document management.

Effective use of MS Office, advanced Excel and ERP/reporting systems.

Planning, prioritization, communication and workload management.

Business continuity and effective handover/ succession arrangements.

Organizational Level

Demonstration of Islamic Relief values and professional conduct.

Promotion of accountability, transparency and compliance.

Understanding and contribution to IR strategic priorities.

Collaboration and knowledge sharing across departments and field locations.

Promotion of cost-effective and environmentally responsible approaches.

Respect for diversity, inclusion and equal opportunity.

Field engagement to understand programme implementation and financial challenges.

Key Accountabilities
The following are the main responsibilities that the role holder will be accountable for:

Technical

Provide guidance and updates to budget holders/ Programme teams on budget formats and processes as required, including the basis of calculation for salaries, running costs, assets and deliverables, and alignment of budgeted activities with approved proposals and implementation plans.

Review budgets before sharing with RF, ensuring that required formats and donor requirements are addressed, activity-based costing is applied, salary cross-charging is appropriately considered, budget activities are aligned with the proposal, and cash-flow projections are realistic and consistent with the DIP.

Ensure approved budgets are uploaded into the financial system in accordance with established processes, including creation of HQ Project PIN, AX PIN and sub-projects based on agreed activities, accurate line-by-line budget uploads and circulation of approved budgets to relevant stakeholders mapped with the COA.

Coordinate budget revisions and reallocations where required and ensure that approved changes are properly reflected in the system.

Coordinate interim and final financial reporting to donors, HQ and Management using agreed formats, ensuring that burn rates activity-wise and category-wise remain within agreed limits.

Ensure that Programme and Finance teams are oriented on donor/ IR guidelines through project orientation workshops to guarantee effectiveness and efficiency in work. This includes donor conditions on over-spending, allowable, unallowable and reasonable costs, budget flexibility, reporting requirements and timelines.

Conduct monthly BVA meetings and prepare project financial reports, ensuring that expenses are charged in accordance with approved budgets and financial standards and that spending is in line with implementation plans.

Undertake variance analysis, monitor burn rates and align project financial and programmatic performance. Where financial and programme performance are not aligned, provide appropriate solutions and recommendations to management for corrective action and future planning.

Support financial reviews of project transactions and expenditure, including identification of incorrectly coded, unsupported or potentially non-compliant costs, and facilitate appropriate correction, reclassification or follow-up where required.

Audit Management, coordination with parties involved, preparation of required financial schedules and documentation, follow-up on audit queries and support to field teams in resolving audit findings and agreed actions.

Ensure that month-end closing is completed within set deadlines, including recognition of income, cross-cha