Lead Coordinator, Program Management

New Position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): 24

Job Family: Program Management

# of Open Positions: 1

Faculty/Service - Department: Faculty Events and Program Management

Campus: Roger Guindon Hall

Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/10/08

Applications must be received BEFORE (YYYY/MM/DD): 2026/10/19

Hours per week: 35

Salary Grade: SSUO Grade 09

Salary Range: $76,104.00 - $96,135.00

About The Faculty Of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the-art facilities and specialized institutions as they learn alongside world‐class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Using a wide range of tools, techniques, and skills, the Lead Coordinator supports the planning, administration, coordination, and evaluation of projects and initiatives for the Office of Strategic Planning and Implementation at the Faculty of Medicine. The role contributes to project objectives and stakeholder collaboration by conducting research, supporting knowledge mobilization activities, engaging communities and partners, raising awareness of programs and services, and providing coordination, communications, reporting, and administrative support.

Specific Accountabilities:

Project Coordination: Coordinates and supports the planning, development, administration, and evaluation of new and existing Faculty of Medicine programs and initiatives. Maintains accurate project documentation, including but not limited to work plans, schedules, budgets, engagement plans, risk logs, and progress reports. Monitors activities and timelines, identifies and escalates risks, and supports mitigation strategies to ensure programs are developed effectively and aligned with faculty priorities and community needs. Coordinates activities and timelines with Program Managers and stakeholders to ensure project objectives and deliverables are met.

Mobilization and research: Conducts research, environmental scans, literature and jurisdictional reviews, and needs assessments to support the development, enhancement, and evaluation of Faculty of Medicine programs. Gathers, analyzes, synthesizes, and disseminates evidence, promising practices, and stakeholder feedback through reports, presentations, and knowledge-sharing activities to support program planning, decision-making, and continuous improvement.

Administrative support: Provides administrative and operational support by preparing briefing notes, reports, presentations, meeting materials, correspondence, and other documentation. Coordinates meetings, consultations, workshops, and events, and maintains project records and action logs. Tracks deliverables and follow‐up activities and performs administrative duties required to support the efficient coordination of program development initiatives.

Communications: Supports the development and implementation of communication, outreach, and engagement activities to promote awareness of Faculty of Medicine programs, initiatives, and opportunities. Builds and maintains collaborative relationships with faculty, learners, community members, partner organizations, and other stakeholders; coordinates engagement and consultation activities; facilitates information sharing; and supports the incorporation of stakeholder perspectives into program development and evaluation processes.

Quality Assurance: Supports quality assurance activities related to the development of new and existing Faculty of Medicine programs by coordinating and monitoring adherence to established program development, review, and approval processes. Works with the Senior Advisor, Program Management to ensure required documentation, consultations, approvals, milestones, and quality standards are met in accordance with Faculty and University requirements. Maintains accurate records, tracks progress against program development frameworks and timelines, identifies gaps or process issues, and supports the preparation of materials required for governance, approval, accreditation, quality assurance, and reporting purposes.

Expert advice: Provides program coordination, information, and logistical support to Program Managers, faculty members, committees, community partners, and stakeholders involved in program development i