Site coordinator

Advantages

• Competitive Compensation: $24.00 to $26.00 per hour, based on experience.
• Workplace Flexibility (Hybrid Role): Enjoy a balanced work schedule with 2–3 days in office per week.
• Long-Term Growth Opportunity: Contract role with strong potential for ongoing extension or permanent conversion based on strong performance, offering a direct pathway to advance your career.
• Financial Perks: Weekly payroll processing, overtime opportunities, and employee referral bonus programs.
• On-Site Amenities: Complimentary employee parking on-site.

Responsibilities

Recruitment & Candidate Selection Support

• Source candidate pipelines across multiple platforms (online job boards, professional networks, referral channels, and local outreach).
• Review resumes, conduct preliminary phone screens, and schedule candidates for behavioral interviews and skills assessments based on department-specific qualifications.
• Coordinate pre-employment compliance steps, including reference checks, background checks, and verification of client-required documentation.
• Assist in maintaining an active pool of pre-qualified talent to meet client high-volume staffing fluctuations.

Onboarding & Talent Coordination

• Coordinate and facilitate weekly on-site orientation and onboarding sessions tailored to client standards, health and safety policies, and department expectations.
• Provide new hires with necessary onboarding materials, badging, legislative labor requirements, and access to internal e-learning and development platforms.
• Guide new hires through their first-day logistics to ensure a positive candidate-to-employee transition.

Site Operations & Administration

• Maintain accurate tracking of employee attendance, timekeeping, payroll inputs, and leave records in partnership with the Account Manager.
• Assist in gathering and compiling data for the Weekly Management Report (WMR) and other operational metrics.
• Handle initial employee inquiries regarding payroll, schedules, workplace policies, and benefits, escalating complex relations cases to the Account Manager.
• Support health and safety compliance by distributing H&S materials, logging incident reports, and assisting with routine safety audits on-site.
• Reporting & Metrics: Track key operational indicators including attendance, productivity, turnover, and safety compliance to report performance data to stakeholders.

Communication & Relationship Building

• Maintain daily touchpoints with on-site temporary employees to support engagement, retention, and positive workplace culture.
• Assist the Account Manager in liaising with client department supervisors regarding day-to-day schedule updates and urgent staffing fills.
• Client Account Management: Partner directly with client site management to anticipate staffing needs, address operational bottlenecks, and communicate proactive solutions.

What Success Looks Like

The client sees you as a strategic partner — not a vendor contact.
Your workforce shows up, performs, and stays — because they feel managed with fairness and respect.
Attendance and performance issues are addressed early, not escalated after they become crises.
New hires reach productivity faster because your onboarding is structured and human.
You communicate proactively — your client and your Randstad manager are never surprised.
You use data to back your decisions — not just instinct.

Qualifications

Education & Experience Requirements

• Education: College Diploma or equivalent completed.
• Experience: 1–2 years of experience in recruitment, candidate sourcing, administrative coordination, or customer service (agency or high-volume staffing environment preferred).
• Technical Skills: Fully conversant in Microsoft Office Suite and/or Google (Word, Excel, Outlook) and comfortable learning Applicant Tracking Systems (ATS) and vendor management tools.
• Bilingualism: Full professional fluency in both French and English (written and spoken) is required.

Our Client operates across Canada. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfill these job duties.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to communicate with English-speaking clients, partners, and employees located outside Quebec on a daily basis.

Key Competencies

• Customer Service Orientation: Strong focus on candidate experience and internal team colla