Administrative Technician – Marketing and Leasing Operations

Rental Listings and Platform Management

• Create, edit, and update rental listings across various advertising platforms.
• Keep rental rates, availability, occupancy dates, promotions, descriptions, and images up to date.
• Conduct regular quality checks to ensure the accuracy and consistency of published information.
• Remove or update listings as unit availability changes.
• Maintain a detailed record of all updates, modifications, and follow-up activities.

Statistics, Reporting, and Data Management

• Collect and compile leasing data from various real estate projects.
• Prepare weekly statistical reports covering leads, property tours, rental applications, signed leases, unit availability, and occupancy rates.
• Update tracking spreadsheets and performance dashboards.
• Verify data accuracy, identify discrepancies, and carry out necessary follow-ups.
• Contribute to the standardization and continuous improvement of data collection and reporting tools.

Administrative and Financial Tracking and Deadline Management

• Receive, review, and track invoices for the marketing department.
• Maintain up-to-date expense tracking spreadsheets and project-specific budget reports.
• Monitor supplier contracts, subscriptions, renewals, and deadlines.
• Organize, file, and maintain administrative documents and records.
• Coordinate follow-ups with suppliers and various internal stakeholders.

Marketing Operations Support

• Maintain and update databases and reference documents.
• Verify the accuracy of information published across various marketing materials and channels.
• Collaborate with marketing coordinators to provide administrative support for campaigns and projects.
• Keep task management tools and project timelines up to date.
• Contribute to the continuous improvement of workflows and administrative processes.

Qualifications and Skills

• Diploma of College Studies (DEC) in Administrative Techniques, Office Administration, or equivalent education.
• Minimum of 3 years of experience in a similar role.
• Advanced proficiency in Excel, including formulas, filters, and pivot tables.
• Good working knowledge of Microsoft 365.
• Comfortable using digital platforms and management tools.
• Excellent written French communication skills.
• Working knowledge of English is an asset.
• Experience in real estate, residential leasing, or marketing is an asset.

Desired Personal Attributes

• Strong independence and sense of responsibility.
• High level of accuracy, precision, and attention to detail.
• Excellent organizational and prioritization skills.
• Strong aptitude for working with numbers and data.
• Ability to manage multiple projects and tasks simultaneously.
• Analytical mindset with the ability to identify discrepancies and inconsistencies.
• Proactive, collaborative, and solution-oriented approach.

Why Join Our Team?

As an Administrative Technician, you will join a dynamic marketing department at the heart of the leasing and development activities of a substantial real estate portfolio. This position offers the opportunity to take ownership of meaningful responsibilities, contribute to operational efficiency, and help improve internal processes. We are looking for a reliable, independent, and detail-oriented individual who takes pride in delivering high-quality work and wants to play an essential role in the success and smooth operation of a team.

Avantages santé :

• Prestations d'invalidité
• Régime de soins de santé
• Protection pour services paramédicaux
• Prestations des soins de la vue

Avantages financiers :

• Assurance de groupe
• Assurance-vie

Avantages à long terme :

• Assurance de soins de longue durée

Autres avantages :

• Stationnement gratuit disponible
• Commodités sur place
• Loisirs et activités sur place
• Congés rémunérés
• Assurance voyage