Personal Executive Assistant

1 week ago

Halifax Bedford Basin, Canada Active Mortgage Inc Full time

Personal Executive Assistant to the Founder Active Mortgage Inc. Halifax, NS | Full-Time | In-Person Only Active Mortgage Inc. is scaling rapidly, and we are building a leadership support structure that allows the Founder to operate at a strategic level. We are looking for a Personal Executive Assistant who can anticipate needs, protect time, and execute with precision across both business and personal priorities — in person, every day .What You'll Own Full ownership of executive calendar and scheduling Filtering and prioritizing communications and requests Coordinating business and personal logistics seamlessly Ensuring follow-ups, deadlines, and commitments are met Preparing briefs, summaries, and reminders ahead of meetings Acting as a trusted gatekeeper and point of contact Supporting special projects across operations, recruiting, and marketing Who This Is For You have supported a founder or senior executive before You think ahead and solve problems before they escalate You operate with discretion and strong judgment You thrive in fast-moving, high-responsibility environments You prefer in-person work and direct collaboration Qualifications 2+ years experience as an Executive or Personal Assistant Exceptional organizational and communication skills High emotional intelligence and professionalism Strong comfort with calendars, task systems, and digital tools Why Join Active Mortgage Direct access to leadership and decision-making Clear expectations and structured systems Opportunity to grow into senior operations or Chief-of-Staff-type roles High-performance, professional culture How to Apply (Mandatory) Interested candidates must submit: Resume to my email A 2–3 minute video sent to my email at In the video, answer this prompt: "What makes you a strong candidate for this job, have you done something similar in the past and what are your core strengths and weaknesses?" This step is required. Applications without a video will not be reviewed.

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