Accounts Payable
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Our manufacturing client in Hamilton is seeking a detail-oriented, analytical, and proactive Accounts Payable Specialist for an immediate contract opportunity to join their finance team. Reporting directly to the Controller, you will play an essential role in ensuring smooth invoice processing, supporting year-end requirements, and maintaining accurate payables. Invoices span raw materials, repair parts, equipment rentals, and specialized trucking and freight surcharges, making an understanding of manufacturing operations important. The successful candidate will be able to accurately code invoices and allocate costs based on the nature of the expenses, rather than simply processing invoices through data entry.
This posting is for an open vacancy currently available within our client's organization.
Responsibilities
- Receive and enter raw material invoices into the purchase order accounting system, ensuring accurate processing and recordkeeping.
- Process approximately 450 invoices monthly, including data entry, GL coding, document management, and electronic filing.
- Review invoices for accuracy, with particular attention to manufacturing-related charges such as freight, trucking surcharges, additional charges, and prepaid expenses.
- Coordinate with internal departments to obtain supporting documentation and complete three-way matching.
- Investigate discrepancies and follow up with vendors or internal team members to clarify unusual charges.
- Prepare and issue accounts payable cheques twice monthly, ensuring timely vendor payments.
- Maintain and update raw material vendor pricing records.
- Complete month-end inventory recaps for raw materials and repair parts.
- Assist with year-end audit preparation by providing supporting documentation and responding to auditor requests.
- Utilize Microsoft Excel to extract and analyze data, maintain spreadsheets, create pivot tables, and support additional reporting requirements.
Qualifications
- Ideally 3 to 10 years of relevant AP experience, with strong data entry capabilities
- Background or experience in manufacturing or construction industries is strongly preferred
- Solid Microsoft Excel skills
- Familiarity with cloud ERP systems
- Strong critical thinking, problem-solving skills, and the ability to follow directions accurately
- Accounting diploma or degree is an asset
- A reliable personal vehicle for commuting to the office (no public transit available)
To be eligible for this role, you must be legally eligible to work in Canada.
Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience. #ACC1
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