Recruitment Coordinatr

We're looking for a detail-oriented, organized, and proactive Recruitment Coordinator to support recruitment activities, candidate communication, interview scheduling, applicant tracking, and day-to-day hiring operations. This role is ideal for candidates who enjoy working with people, coordinating schedules, maintaining accurate records, and helping create a smooth and positive candidate experience in a fully remote environment.

• Provide administrative support for day-to-day recruitment activities
• Assist with posting job advertisements across online job boards and recruitment platforms
• Review incoming applications and organize candidate information
• Coordinate interview schedules between candidates, recruiters, and hiring managers
• Communicate with candidates regarding interview arrangements, updates, and next steps
• Maintain and update applicant tracking systems (ATS) and recruitment databases
• Prepare interview schedules, candidate profiles, and recruitment-related documents
• Support recruiters with candidate screening and application processing
• Follow up with candidates and hiring managers to ensure timely communication
• Assist with reference checks and pre-employment documentation when required
• Help coordinate onboarding activities for successful candidates
• Maintain accurate and confidential recruitment records
• Track recruitment progress, candidate status, and hiring timelines
• Prepare recruitment reports and summaries for internal review
• Respond to routine candidate inquiries professionally and promptly
• Collaborate with HR, hiring managers, and other departments to support hiring needs
• Ensure recruitment activities follow company policies and applicable employment requirements
• Assist with improving recruitment workflows and candidate communication processes
• Support recruitment projects and employer branding initiatives when needed
• Perform other recruitment and administrative duties as assigned
• Entry-Level / Junior candidates are welcome to apply
• 0-3+ years of experience in recruitment, human resources, administration, customer service, or a related field
• A diploma or bachelor's degree in Human Resources, Business Administration, or a related field is an asset but not required
• Strong organizational and time-management skills
• Excellent written and verbal communication skills in English
• Strong attention to detail and accuracy
• Ability to coordinate multiple interviews, schedules, and recruitment tasks simultaneously
• Professional and courteous communication with candidates and internal stakeholders
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, or Google Workspace
• Familiarity with applicant tracking systems (ATS), HR software, or recruitment platforms is an asset
• Ability to maintain confidential candidate and employee information
• Strong interpersonal, problem-solving, and follow-up skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Ability to work independently and collaborate effectively with distributed teams
• Professional, dependable, and results-oriented attitude
• Willingness to learn new recruitment tools, systems, and processes
• Based in Canada and legally authorized to work in Canada
• Able to work effectively in a fully remote environment
• Reliable internet connection and a suitable home office setup

What We Offer

• Fully remote work arrangement within Canada
• Flexible and supportive work environment
• Comprehensive training and onboarding
• Hands-on experience with recruitment coordination and HR operations
• Opportunities to develop skills in candidate sourcing, interview coordination, and talent acquisition
• Exposure to modern applicant tracking systems, HR software, and recruitment technologies
• Career growth opportunities toward Recruiter, Talent Acquisition Specialist, HR Coordinator, Senior Recruitment Coordinator, or related roles
• Supportive and collaborative remote workplace culture
• Continuous learning and professional development opportunities
• Opportunities to contribute to recruitment projects and process improvements
• Competitive compensation and benefits package