Event Sales Coordinator

5 days ago

Ontario, Canada Knollwood Golf Club Full time

Position Summary The Event Sales & Coordinator is responsible for driving event bookings while planning, coordinating, and executing all aspects of on-site events. This role balances sales, client relationship management, site tours, logistics, and day-of coordination , ensuring each event runs seamlessly and meets Knollwood's high service standards. The ideal candidate is highly organized, personable, sales-driven, and thrives in a fast-paced, guest-focused environment. Key ResponsibilitiesEvent Sales & Client Relations Respond to event inquiries via phone, email, and in-person in a timely and professional manner Conduct on-site tours of Knollwood's event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course) Prepare and follow up on quotes, proposals, contracts, and deposits Convert inquiries into confirmed bookings and contribute to event revenue targets Serve as the primary point of contact for clients from booking through event completion Event Planning & Coordination Assist clients with event timelines, layouts, logistics, and vendor coordination Coordinate details including room set-ups, rentals, décor, bar services, and staffing requirements Maintain detailed event files and ensure all information is communicated to internal teams Create event orders and schedules for staff, vendors, and management Day-of Event Management Be present on-site for events to oversee setup, execution, and teardown Liaise with vendors, staff, and clients to ensure a smooth event flow Troubleshoot and resolve issues professionally and efficiently in real time Ensure events are executed according to contract and Knollwood standards Administration & Team Collaboration Maintain accurate event records, calendars, and documentation Collaborate with golf operations, clubhouse staff, bar service, and management Assist with post-event follow-up, client feedback, and invoicing where required Support marketing and promotional efforts related to event bookings when needed Qualifications & SkillsRequired Qualifications 2+ years of experience in event coordination, event sales, hospitality, or a related field Strong sales skills with the ability to convert inquiries into bookings Exceptional customer service and interpersonal communication skills Highly organized with strong attention to detail and time management abilities Ability to manage multiple events and deadlines simultaneously Comfortable working evenings, weekends, and holidays as required Proficient in Microsoft Office and/or Google Workspace Valid driver's license and reliable transportation Preferred Qualifications Experience coordinating weddings, corporate events, or golf-course events Familiarity with event booking software, CRM systems, or POS platforms Knowledge of food & beverage service and event logistics Background in hospitality, tourism, or event management Personal Attributes Professional, confident, and personable demeanor Proactive, self-motivated, and sales-focused Calm and solution-oriented under pressure Strong team player with the ability to work independently Passion for delivering exceptional guest experiences

  • Product Coordinator

    6 days ago

    Toronto, Ontario, MG C, Canada Element Event Solutions Full time

    About Element Event SolutionsElement Event Solutions is Canada's premier provider of tent and event services, orchestrating over 30,000 memorable events annually in partnership with top venues, caterers, planners, corporate partners, and private hosts. Established in 1911 as Chair-man Mills, our company has grown through a legacy of excellence...

  • Event Planning Coordinator

    1 week ago

    Eastern Ontario, Canada Hyatt Hotels Full time

    The Event Planning Coordinator supports the execution of meetings, conferences, weddings, and other special events held at the hotel. This role bridges client expectations with operational excellence, ensuring all details, from initial booking to final billing, run seamlessly and deliver exceptional guest experiences. What You’ll Do Event Coordination Work...

  • National Sales

    7 days ago

    Ontario, Canada The MRG Group Full time

    National Sales and Events Manager (14 Month Contract) MRG Live Toronto, Ontario Who We Are: The MRG Group is a leader in experience creation and Canada's largest independent entertainment company. Since 2008, we've built a diverse portfolio spanning live music, hospitality, ticketing, travel, and events. 18 hospitality properties across Canada, including...

  • Inside Sales Representative

    2 weeks ago

    Toronto, Ontario, MG C, Canada Element Event Solutions Full time

    About Element Event SolutionsElement Event Solutions is Canada's premier provider of event services, delivering over 30,000 unforgettable experiences each year. With a portfolio that includes A&B Partytime, Loungeworks, Event Rental Group, Contemporary Furniture Rentals, Regal Tent Productions, Advanced Tent Rental, MacFarlands, and Higgins Event Rentals,...

  • Events Coordinator

    19 hours ago

    Toronto, Ontario, MWJ, Canada Info-Tech Research Group Full time

    Position PurposeAt Info-Tech, we offer you fast-pace change and new experiences, flexibility, inclusiveness, learning & development, internal career mobility, measurement of the Employee Experience, and a culture built on strong relationships and support. This is where you want to be if you enjoy the exploration that comes with new ideas, changing business...

  • National Sales

    7 days ago

    Ontario (ON), Canada The MRG Group Full time

    National Sales and Events Manager (14 Month Contract)MRG LiveToronto, OntarioWho We Are:The MRG Group is a leader in experience creation and Canada's largest independent entertainment company. Since 2008, we've built a diverse portfolio spanning live music, hospitality, ticketing, travel, and events.18 hospitality properties across Canada, including iconic...

  • Sales and Events Manager

    6 hours ago

    Owen Sound, Ontario, Canada Cobble Beach Full time

    Sales and Events ManagerPay: CA$55,000.00-CA$75,000.00 per year + BonusJob description:Cobble Beach is Georgian Bay's Extraordinary Waterfront Golf Resort Community, with an award-winning 18-hole links style golf course, purpose-built event space, hotel and cottage accommodations, full-service spa and restaurant.This position is responsible for ensuring...

  • Sales Coordinator

    7 days ago

    Ontario, Canada Lactalis Canada Full time

    Job Title: Sales Coordinator Location: 405 The West Mall, Etobicoke ON About Us: Welcome to Lactalis Canada – where we take pride in being recognized as one of 2025 GTA's Top Employers! As well as Forbes Canada, Top Canadian Employers for 2025! Our journey revolves around enhancing the lives of Canadians through a rich variety of dairy delights, including...

  • Communications And Events Coordinator

    6 days ago

    Kapuskasing, Ontario, Canada O'Briens Corporate Group Full time

    Communications and Events CoordinatorO'Briens Corporate Group – Kapuskasing, ONFull-time • PermanentCompany OverviewThe O'Briens Corporate Group is a fast-growing organization operating across multiple sectors including hospitality, transportation, food service, retail, and emergency management. With several companies under one umbrella, we take pride in...

  • Sales Coordinator

    7 days ago

    Ontario (ON), Canada Lactalis Canada Full time

    Job Title: Sales CoordinatorLocation: 405 The West Mall, Etobicoke ONAbout Us:Welcome to Lactalis Canada - where we take pride in being recognized as one of 2025 GTA's Top Employers! As well as Forbes Canada, Top Canadian Employers for 2025! Our journey revolves around enhancing the lives of Canadians through a rich variety of dairy delights, including some...