Program Coordinator, Partnerships YLAI

IREX is a global solutions provider that partners with communities and institutions in the United States and around the world to cultivate leaders, expand access to education, and create economic opportunity. With deep expertise, a forward-looking vision, and world-class practices in AI for Education, Future-Ready Workforce, Higher Education Solutions, Leadership Development, and Online Safety, IREX delivers innovative and proven solutions that help people, institutions, and communities thrive in a rapidly changing world.

Job Summary

Program Coordinators play an important role in helping IREX deliver high-quality, mission-driven programs within the Global Impact Hub. In this role, you will coordinate program operations, participant and stakeholder engagement, training and learning activities, events, travel, data management, communications, and reporting. You will take ownership of recurring workstreams, anticipate needs, resolve routine issues, and help maintain accurate, compliant, and participant-centered processes across complex U.
S.-based and international activities. This position is based at IREX headquarters in Washington, DC and requires in-person work consistent with IREX's Flexible Work Policy, currently at least two days (16 hours) per week in-office with one of those days being Wednesday.

What You'll Do

• Program Operations & Administration: Coordinate recurring program workflows, calendars, records, shared platforms, and inboxes. Support pre-departure orientation and training administered through Canvas or a comparable learning management system, including enrollment, materials, participant tracking, and troubleshooting. Coordinate domestic and international travel booking and logistics for YLAI participants , maintain accurate documentation, and proactively flag risks, delays, and follow-up needs.
• Participant, Partner & Stakeholder Engagement: Serve as a consistent point of contact for participants and provide timely, culturally responsive advising before, during, and after program activities. Support the identification, cultivation, recruitment, and retention of U.
  S.-based partners, including small and medium-sized businesses, accelerators, universities, entrepreneurship support organizations, and corporate partners that support YLAI Participant placements. Track communications, commitments, and follow-up actions and elevate complex matters to program leadership.
• Finance, Procurement & Grant Support: Coordinate partner, venue, lodging, meals, transportation, and other event procurements in accordance with established procedures. At the direction of project leadership, independently and accurately,perform financial administration tasks (check requests, sub-award approval level, PAM, vendor RFP, etc.,).
  Prepare procurement documentation, obtain and organize vendor information, support payment and reconciliation processes, and monitor logistics against approved plans and timelines. Work closely with internal operations and finance colleagues to maintain complete and accurate records. Track partner engagement, satisfaction, deliverables, and compliance documentation; flag risks or issues to program leadership and support follow-up actions.
• Team Collaboration & Continuous Improvement: Coordinate logistics for in-person and virtual events, support communications and programmatic reporting, and contribute to monitoring, evaluation, and learning activities through accurate data collection, analysis, quality checks, and documentation. Collaborate with other parts of the team, including communications, alumni, training, and monitoring and evaluation to ensure event activities support broader YLAI program goals and outcomes. Coordinate day-to-day work with a Program Associate or other team members, including task follow-up, information sharing, and implementation support. Share progress and risks clearly, propose practical process improvements, and guide discrete tasks or workstreams as assigned.
• Growth & New Business Support: Contribute to proposal development, research, work planning, drafting, and other emerging Global Impact Hub priorities. Support efforts to connect Participants and businesses with opportunities related to market expansion, business development, industry knowledge, innovation, scaling, investment readiness, and longer-term commercial relationships. Apply lessons from implementation to strengthen program design, tools, and operational approaches.

Our Culture is Our People

At IREX, our culture is built on our people—and on how we work together to create meaningful impact every day. We look for colleagues who bring purpose, intellectual curiosity, collaborative problem solving, and a results driven, bias for action to help strengthen communities and advance our mission. Successful candidates build trust across differences, move ideas into action, seek new perspectives, embrace change , and represent IREX w