Purchasing Administrator

14 hours ago

Sherwood Park, Alberta, Canada Aecon Full time

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.Integrity. We lead by example, with humility and courage.Accountability. We're passionate about delivering on our commitments.Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us 

At Aecon we:

Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.Believe in helping you build your career through our Aecon University and Leadership Programs.Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?

From fabrication and modularization to new builds, turnaround and maintenance, Aecon Industrial leads the way in industrial construction and water infrastructure, providing clients in Canada and the U.S. with vertically integrated solutions and exceptional self-perform work.

We are seeking a highly organized and proactive Purchasing Administrator professional to provide day‑to‑day assistance to our Procurement Specialist and Subcontract Administrator at our Sherwood Park, AB office. This role is essential in ensuring smooth procurement and subcontracting processes across our projects, supporting documentation accuracy, vendor onboarding, invoicing workflows, SAP data entry, and overall administrative coordination.

This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys working with both internal teams and external vendors, and is looking to grow within the procurement and supply chain discipline.

What You'll Do Here:

Assist in creating and submitting Purchase Requisitions in SAP, including verifying item descriptions, quantities, and pricing with project teamsSupport tracking and organization of packing slips and input Goods Receipts in SAP.Assist with vendor setup requirements and data collection.Help resolve price, delivery, and documentation exceptions through coordination with internal teams and suppliers.Support the preparation and organization of subcontract tenders, documentation packages, and competitive bid evaluations.Help track subcontractor ISN and insurance compliance throughout the subcontract lifecycle.Provide administrative support for issuing and tracking subcontract revisions.Assist with invoice review workflows, ensuring completeness and accuracy before project team approval.Provide general administrative assistance to the broader Procurement team.Assist with reception duties during absences, or when operational needs require.

What You Bring to the Team:

High attention to detail, accuracy, and follow‑through.Strong computer skills using MS Office ProductsStrong communication skills, both written and verbal, dealing tactfully with employees, subcontractors and vendorsProblem solving, planning and organizational skills, ability to prioritize tasks, work to timelinesAbility to work independently and as part of a team in a fast‑paced environment.Knowledge of office methods and procedures, equipment and digital filing systemsHigh School Diploma and preference for post-secondary with a business or administrative diploma

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.

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