Clinical Coordinator- Dental Assistant

2 weeks ago

Hamilton ON LG T, Canada Whitby Mall Dental Full time $60,000 - $80,000 per year

Clinical Coordinator/ Dental Assistant

Ancaster Family Dentistry is looking for a highly organized, numbers-savvy Clinical Coordinator to keep our clinic running smoothly. This is a leadership role for someone who understands the clinical floor, thrives on optimizing systems, and enjoys being the go-to person who makes sure the day flows—patients cared for, team aligned, inventory stocked, and budgets on track.

What you'll do

  • Own clinical operations: Be the point person for day-to-day clinical flow, chair turnover cadence, sterilization room efficiency, room readiness.
  • Lead IPAC excellence: Ensure best-practice Infection Prevention & Control (IPAC) protocols are followed and documented; prepare for audits/inspections and keep policies current.
  • Run budgets & inventory: Track spend, forecast needs, price-shop, negotiate with vendors, and maintain accurate par levels so the right supplies are on hand without overstock.
  • Schedule & coordinate: Optimize provider/assistant/hygiene schedules, coordinate treatment room assignments, and support front team with same-day changes and priority patients.
  • Coach & support the team: Provide clear direction to clinical staff (DAs/RDHs), train on systems/standards, and reinforce a culture of safety, efficiency, and patient care.
  • Own systems & reporting: Keep practice software and logs accurate (inventory, maintenance, IPAC checklists), generate weekly KPIs (spend vs. budget, utilization, backorders, etc.).

You'll be successful here if you

  • Have 2–3+ years in a clinical coordination or lead role in a dental setting (strongly preferred). Internationally trained dentists or DAs with leadership experience are welcome.
  • Bring solid dental knowledge (terminology, materials, chairside flow) and can translate it into smooth operations.
  • Are IPAC strong—you know the standards and how to operationalize them day-to-day.
  • Excel with budgets & numbers—comfortable with spreadsheets, tracking spend, and hitting targets.
  • Know how to manage inventory end-to-end—from forecasting to price comparison and vendor management.
  • Are system-savvy and coachable—you pick up new tools quickly and help others follow them.
  • Communicate clearly, stay calm under pressure, and lead by example.

Nice-to-haves

  • Experience with Abeldent dental practice software ( or Other Canadian Dental Software programs e.g., Dentrix/Tracker/ClearDent)
  • Knowledge of Ontario standards (IPAC, PHIPA, RCDSO expectations)
  • Previous team lead experience over DAs/RDHs/front desk

What we offer

  • Consistent schedule, supportive leadership, and growth opportunities
  • A values-driven team that puts patient care and clinical excellence first

Application Deadline: October 20th, 2025 at 9:00AM EST.

Job Type: Full-time

Pay: $26.00-$29.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • On-site parking
  • Paid time off
  • Store discount

Work Location: In person

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