Contract Administrator

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Job Description:

Parsons is looking for an amazingly talented Contract Administrator (Prime Contract) to join our team in Edmonton Valley Line Project

The Contract Administrator (Prime Contract) will work within the commercial team and report to the Contract Manager. The Contract Administrator will be responsible for correspondence and reports drafting, collaborating with other teams to gather information, maintaining digital records and registers, and assisting Contract Manager in administering complex prime contract functions of the JV project.

General Duties:

Contract Administration:

• Understand the project agreement and interpret the complex prime contract of the project.

• Understand the circumstances and provide appropriate contractual advice to team members.

• Administer change process as per the contract requirements including coordinating with design and construction team to prepare change estimates.

• Understand the technical, contractual, and commercial requirements of the project.

• Collaborate with team members to gather information and draft contractual correspondences.

• Draft reports on issues, potential disputes, and disputes for the appropriate audience. 

• Work closely with all the teams in the project to explore details on contractual issues and present the findings to the management.

• Collate information, maintain digital records, gather invoices and daily reports as required, and generate various reports as required to the management.

• Be commercially aware and sensitive while dealing with the issues.

• Assist Contract Manager and Commercial Manager in generating management reports, resolving contractual issues, disputes avoidance, and disputes resolution.

• Attend regular and ad-hoc meetings as required to support and fulfill the required functions.

• Monitor and flag contractual deadlines and concerns in advance.

• Draft contractual letters, reports, and other correspondences.

• Draft or support drafting the regular reports required under the contract including collaborating with various internal and external teams to prepare monthly Construction Payment Reports and present them to the city.

• Other tasks as assigned by Contract Manager or Commercial Manager.

Claims Coordination:

• Information mining to develop chronological facts for the potential and ongoing claims.

• Work closely with all the team members in the project to explore details on contractual issues and present the findings to the Claims Lead.

• Draft reports on issues, potential disputes, and disputes for the appropriate audience.

• Analyze and process ongoing claim documents and liaise with both Contract Manager and other members to make sure all documents are reviewed and submitted within stipulated timeframes.

• Maintain records and keep track of regular updates of the ongoing claims and cost recovery events.

• Coordinate with third party legal team to provide them with necessary information for reviews.

• Assist Contract Manager and Commercial Manager in generating management reports, resolving contractual issues, disputes avoidance, and disputes resolution.

• Co-ordinate with schedule team and construction team to make sure all the information sent out has been thoroughly reviewed and processed.

• Attend commercial, construction, and technical meetings, as required.

Essential Skills:

• Proven work experience in a similar role.

• Excellent in drafting contractual letters & notices.

• Ability to interpret and understand the link between various requirements in the contract and to foresee contractual consequences.

• Attention to detail and good in follow-up.

• Excellent in MS Office (minimum Word, Excel, and PowerPoint).

• Awareness and previous experience in using Power BI.

• Superior research skills.

• Strong understanding of contractual and commercial risks.

• Work collaboratively and cohesively with other teams and team members.

• Desire to learn and to expand the responsibilities.

Eligibility Requirements:

• Bachelor's Degree in construction related degrees, Business Administration, Finance, or related field and typically 3+ years of contract administration experience is required.

• 3+ years of experience in prime contract / main contract / head contract administration functions on construction projects.

• Familiar with basic contractual concepts, contracts, and correspondence.

• Familiar with fixed price lump sum contracts.

• Credentials like MRICS, MCIArb, ACIArb, PQS, CEC, etc. or working towards the same.

• Be able to travel (less than 5%) to construction sites, as and if required to perform the above duties.

• Be located or willing to relocate to Edmonton, Alberta.

Recommended Skills / Experience:

• Light Rail Transit project experience.

• Experience in P3 projects.

• Experience using applications like SharePoint and Aconex.

• Knowledge on project scheduling and delay analysis.

• Knowledge on project costs and commercial concepts.

• Ability to join the team on quick notice.

This position is part of our Critical Infrastructure team.For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions—and to help them see what's nextWe value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyleParsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars Imagine next and join the Parsons quest—APPLY TODAY

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