Accounting Clerk

1 day ago

Fort McMurray AB, Canada Westward Group of Companies Full time $70,000 - $75,000 per year

Location: Our office is located in the Taiganova Industrial Park, Fort McMurray

Reports to: Controller

Job Description - Accounting Clerk

The Accounting Clerk will perform a variety of daily clerical and administrative tasks. The successful candidate will be adept in processing incoming invoices, maintaining financial records, preparing reports and reconciling various accounts. This includes the creation, organization and filing of digital documents within a collaborative Dropbox ecosystem.

This role uses Quickbooks Online Plus accounting software to process daily business transactions, with updates to accounts payable and receivable, disbursements, job costing, expense forms and receipts. The successful applicant should be familiar with all accounting procedures and have a flair for numbers.

  • **Expertise and fluency in Quickbooks Online Plus is mandatory**
  • **Proficiency with Dropbox and Microsoft Office (Excel, Outlook, Word) is required**

Accounting Clerk duties and responsibilities:

  • Provide accounting and clerical support and services as directed by the Controller
  • Perform daily data entry and maintenance of the financial records for an industrial electrical and mechanical service company
  • Create and process accounts receivable invoices in Quickbooks Online + software
  • Record and code accounts payable and vendor invoices into Quickbooks
  • Create, match and monitor purchase orders with invoices and file in Dropbox
  • Organize and maintain the online storage of digital documents in Dropbox
  • Reconcile vendor statements to accounting system
  • Interface with vendors as required
  • Maintain job folders in Dropbox – customer invoices, vendor invoices, statutory declaration forms, purchase orders and LEM's
  • Process and reconcile visa statements for the group of companies as required
  • Post payments to customer accounts and file deposit receipts for bank reconciliations
  • Record and ensure proper approval of expense reports
  • Maintain accounting database by entering new and updated customer and account information
  • Prepare / run various accounting reports, such as (but not limited to) A/P aging, A/R aging, client statements, job costing and materials purchase reports
  • Complete credit applications for vendors
  • Maintain office equipment and stationery supplies if required

Education and Experience

  • Proven accounting / data entry experience, preferably as an accounts receivable clerk or accounts payable clerk (preferably in a service-based industry)
  • Familiarity with basic accounting procedures
  • Accounting Diploma would be an asset
  • Proficient in Quickbooks Online Plus accounting software
  • Proficient in Outlook, MS Excel and MS Word and Dropbox
  • Excellent verbal and written communications skills

Key Competencies

  • Attention to detail
  • Proven time management skills
  • Ability to work under pressure
  • Strong communication skills and positive demeanour
  • Planning and organizing skills
  • Problem solving and decision-making skills
  • Information collection and management
  • Confidentiality

Job Type: Part-time

Pay: $29.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • On-site parking
  • Vision care

Experience:

  • Bookkeeping: 3 years (required)
  • QuickBooks: 3 years (required)

Work Location: In person

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