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Contracts Administrator

2 weeks ago

Toronto, Ontario, Canada Kiewit Full time

Requisition ID:
177520

Job Level:
Mid Level

Home District/Group:
Eastern Canada District

Department:
Project Controls

Market:
Transportation

Employment Type:
Full Time

Position Overview
As a Contract Administrator, you will play a key role in supporting construction and engineering projects by managing contract documentation, ensuring compliance with contractual obligations, and facilitating communication between internal teams, clients, and subcontractors. You will work closely with project managers, estimators, legal teams, and procurement to ensure that all contract-related activities are executed efficiently and in alignment with company policies and project goals.

District Overview
Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. We serve the construction and mining industries and operate in Eastern Canada.

Location
This position is based on our Union Station Project in Toronto.

Responsibilities

  • Review, draft, and administer contracts, subcontracts, and purchase orders.
  • Monitor contract compliance and performance, ensuring all parties meet their obligations.
  • Maintain accurate and organized contract records and documentation.
  • Support project teams in interpreting contract terms and resolving disputes or issues.
  • Assist in the negotiation of contract terms and conditions with clients and subcontractors.
  • Track contract changes, amendments, and claims, and ensure timely processing.
  • Collaborate with legal and risk management teams to mitigate contractual risks.
  • Prepare reports and summaries for project leadership and stakeholders.
  • Ensure adherence to company policies, procedures, and applicable laws and regulations.

Qualifications

  • Bachelor's degree in Business, Construction Management, Engineering, or a related field.
  • 4+ years of experience in contract administration, preferably in the construction or engineering industry.
  • Strong understanding of contract law, construction contracts (e.g., CCDC, FIDIC), and procurement processes.
  • Excellent organizational, communication, and negotiation skills.
  • Proficiency in Microsoft Office Suite and contract management software.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Detail-oriented with strong analytical and problem-solving abilities.

Preferred Qualifications

  • Experience with large-scale infrastructure or industrial projects.
  • Familiarity with ERP systems such as SAP or Oracle.
  • Certification in Contract Management (e.g., NCMA, CCCM, CPCM) is an asset.

Other Requirements:

  • Regular, reliable attendance
  • Work productively and meet deadlines timely
  • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
  • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
  • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
  • May work at various different locations and conditions may vary

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.