Secretary - Actt Haliburton Peterborough

2 weeks ago

Whitby Ontario LNS Canada Internal and External Full time

JOB DESCRIPTION

The Ontario Shores Centre for Mental Health Sciences requires an experienced permanent full time Secretary to provide a range of administrative, secretarial, data analysis, customer service and word processing services to the D ACTT HALIBURTON PETERBOROUGH.

Key Duties and Responsibilities:
The ACT secretary responsibilities include (but are not limited to):

• Responding to telephone inquiries, greeting patient/visitors and responding to routine inquiries

• Coordinating and booking appointments, maintaining multiple calendars

• Compiling statistical information and maintaining databases

• Organizing and updating health resources; composing and responding to correspondence

• Taking and processing of minutes

• Ordering of office supplies

• Making travel and accommodations arrangements

• Filing, sorting mail, updating resource material, photocopying,

• Liaising with community agencies and assisting with preparation for projects, workshops or conferences.

Please Note: All Secretaries, within the ARP program, must have the ability to work in any area of Ontario Shores as staffing needs dictate and will be required to provide intermittent coverage to other out patient areas.

Requirements:

• 3 years secretarial experience in a hospital or medical clinic environment.

• Knowledge of office procedures and guidelines

• Knowledge of Mental Health Act and Public Hospitals Act.

• Basic to Intermediate Microsoft Office Suite computer skills and intranet knowledge.

• Proven ability to work effectively as part of a multidisciplinary team

• Proven excellent interpersonal skills and effective oral/written communication skills.

• Must have excellent grammar, punctuation, spelling and proofreading skills.

• Demonstrated excellent organizational, time management, prioritization, analytical, problem-solving, and conflict resolution skills.

• Demonstrated planning and coordinating abilities.

• Demonstrated ability to work with minimal supervision.

• Ability to perform the physical demands of the position.

• Proven good attendance record with the capability of maintaining this same standard.

• Secretary/Medical Office Administration Diploma strongly preferred

• Experience in a mental health environment an asset.

• Experience with Meditech 6.0 strongly preferred

Link to OPSEU Wage Table - This position is part of the OPSEU bargaining unit.

Job Posting Closing: January 19th, 2026. Please note any job applications after this date will not be considered 

Vacancies: 1

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