Billing Coordinator

5 days ago

Sherwood Park, Alberta, Canada Blackstone Industrial Services Inc Full time

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America's leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally. 

Blackstone is currently seeking a Billing Coordinator to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all visitors and employees. In addition to greeting guests and managing incoming calls, you will be responsible for maintaining cleanliness in common areas, assisting with administrative tasks, and ensuring smooth operations of our boardrooms. 

Blackstone is seeking a Billing Coordinator to join our team. This role works closely with Operations, Accounting, Sales, and Field staff to prepare and submit accurate timesheets and costing reports. The Billing Coordinator ensures timely billing, tracks project costs, reviews contracts for compliance, and supports invoicing and payroll processes. Strong attention to detail and collaboration across departments are key to success in this position.

RESPONSIBILITIES

  • Review field tickets, signed timesheets and other documentation to verify billing accuracy and compliance with contractual rates/ billing structure.
  • Prepare and issue accurate customer invoices in accordance with client-specific invoicing instructions and contract terms, ensuring all billings are completed in a timely manner.
  • Support Leads and Field staff with preparing and submitting daily or weekly timesheets for customer approval.
  • Collaborate with Operations, Finance, and Sales to ensure billing accuracy.
  • Review customer contracts regularly to confirm compliance with terms and company policies.
  • Track project costs and purchase order values to ensure proper coverage for invoicing.
  • Assist Operations with preparing cost reporting documents for customers.
  • Monitor projects to confirm invoices are issued for all services rendered.
  • Provide backup and support to team members as needed.
  • Continuously identify and implement process improvements to increase billing accuracy and efficiency. 
  • Build and maintain positive working relationships with employees, management, and customers.
  • Assist with special projects or other duties as assigned.

EDUCATION & REQUIRED EXPERIENCE

  • Minimum two years of experience in data entry, billing, or an administrative role.
  • College or university diploma in Business, Accounting, or Contract Administration (a combination of education and experience may be considered).
  • Experience in the oil and gas industry is an asset.
  • Proficiency in Microsoft Office, particularly Excel and Outlook.
  • Strong written and verbal communication skills.
  • Excellent organization, time management, and prioritization abilities.
  • Proven ability to meet deadlines and work independently with minimal supervision.

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